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Company description

As the traditional marketing funnel collapses and fragmentation increases, clients rely on Publicis Collective to connect media, data, technology, and teams by what matters most – business outcomes. We’re a full-service media agency where nearly half our experts focus on data, research, analytics, technology, or strategy. At Publicis Collective, 100% of our 2,200 global practitioners can access advanced insights and scale media with precision through our proprietary OS, powering marketing that drives measurable business performance and transformation.

Overview

The Executive Assistant will handle a wide range of administrative and project management support the CEO of Publicis Collective. They should exhibit professionalism, solid judgment, and discretion, with excellent written and verbal communications. This person must be proactive in anticipating and prioritizing the business needs of the Executive and must possess superb time management skills, a productive approach toward work, and a strong sense of urgency. The Executive Assistant role will be based out of our New York City office.

Responsibilities

+ Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing sound judgment and strong decision-making skills

+ Schedule, coordinate, and confirm meetings to include:

+ Reserve conference rooms

+ Set up equipment

+ Place catering orders when needed

+ Initiate conference calls when necessary

+ Manage travel arrangements including flights, hotels, and ground transportation

+ Accurate and timely expense reporting & timesheet preparation and submission on behalf of the Executive

+ Approve travel, time off, and expenses for Executives direct reports

+ Develop, review, and edit regular and confidential correspondence, presentations, and reports

+ Consolidate monthly and/or quarterly data and reporting

+ Demonstrate confidentiality when handling sensitive information and matters

+ Engage and manage specific projects throughout their life cycle, ensuring initiatives remain on track and flag issues that jeopardize the quality or timeliness of deliverable

Qualifications

+ At least 8 years of administrative support experience with a minimum of 3 years experience supporting C-level executives

+ Previous experience in dealing with confidential information and with senior management

+ Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint

+ Excellent verbal, written and interpersonal skills

+ High level of confidentiality, trust, and integrity

+ Ability to multi-task and prioritize in a fast-paced environment

+ Strong organizational, analytical and problem-solving skills

+ Strong attention to detail

+ Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected] .

Compensation Range: $97,375 - $155,961 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 02/27/2026.

All your information will be kept confidential according to EEO guidelines.

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