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Job Title: Project Coordinator

Job Description

The Project Coordinator is responsible for supporting delivery teams and their service engagements. The core duties include project setup, PO configuration, and maintaining systems of record. Additionally, the role involves supporting project reporting, billing, invoicing, and financial data analysis.

Responsibilities

+ Support multiple project teams, including Project and Program Managers, with internal project setup, maintenance, and reporting.

+ Review contracts to ensure data consistency and accurate project setup.

+ Create and maintain PO Burn monitoring, tracking, and report generation.

+ Organize and archive all related documents for the project team.

+ Maintain and document progress against POs and/or SOWs.

+ Schedule and host Project Health meetings to discuss program health or risk assessments.

+ Provide data updates and determine action item lists, ensuring team adherence to deadlines.

+ Transform raw data into customized internal and/or client-facing reports for project visibility.

+ Perform project analysis by researching and troubleshooting reporting errors or discrepancies.

+ Collaborate with the project team to assist with conflict resolution and schedule additional calls as needed.

+ Assist with project updates and change management tasks by submitting project change requests.

+ Collect and provide input data for new project resources following the internal process.

+ Prepare for and attend internal meetings to support project team and operational initiatives.

+ Adhere to all established processes and standards, including regulatory project components.

Essential Skills

+ 2+ years' professional experience in program or project management, project coordination, or project support.

+ Proficiency in PC applications and MS Office suite, especially MS Excel.

+ Ability to prioritize responsibilities and multi-task in a fast-paced environment.

+ Superior attention to detail, analytical skills, and effective time management.

+ Excellent written and verbal communication skills.

+ Strong interpersonal and problem-solving skills.

Additional Skills & Qualifications

+ Exposure to contract interpretation, service agreements, resource tracking, budget development, and project administration.

+ Professional industry exposure to engineering, life science, product development, and/or project management projects.

Work Environment

The position involves working in a dynamic and fast-paced environment. The role requires proficiency in using technology and software tools, especially the MS Office suite. Team collaboration is key, with regular meetings and communication essential for project success.

REFCR2023

Job Type & Location

This is a Permanent position based out of Hanover, MD.

Pay and Benefits

The pay range for this position is $55000.00 - $62000.00/yr.

Medical and dental insurance plans Health Savings Account Life and disability insurance 401(k) match, profit sharing and 529 plan Paid holidays and 20 days of paid time off each year for new employees Consumer discounts Flexible spending accounts and employee assistance programs

Workplace Type

This is a hybrid position in Hanover,MD.

Application Deadline

This position is anticipated to close on Dec 29, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.