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Job Title: Project Assistant

Job Description

We are seeking a Fleet Management Assistant to support the vehicle fleet for our Field Services Group, for an engineering firm. This role is pivotal in maintaining operational efficiency and asset management within the organization.

Responsibilities

+ Manage the new hire process and terminations, including the assignment of equipment such as computers, meters, vehicles, ATVs/UTVs, and PIN numbers.

+ Maintain and update the asset schedule, particularly concerning computers and sales.

+ Assist in asset purchasing when necessary.

+ Order transponders, fuel cards, and vehicle registrations as required.

+ Process vendor invoices efficiently.

+ Oversee the sales of company-owned assets.

+ Maintain documentation for vehicles, trailers, and ATVs/UTVs.

+ Manage vehicle registrations and renewals, ensuring communication with relevant staff about requirements.

+ Assist in preparing asset inventory for tracking installations.

+ Update and maintain various databases.

+ Process fuel cards and insurance documentation for new vehicle purchases.

+ Handle incoming mail distribution related to the fleet.

+ Process the cancellation of Telematics devices.

+ Dispatch necessary fleet-related items via FedEx to dealerships or upon driver requests.

Essential Skills

+ Ability to work effectively in with employees who work in the field.

+ Skilled in Excel, experience with pivot tables is ideal.

+ Proficiency in Adobe PDF editor or Adobe Acrobat Pro is a plus.

+ Competency in Microsoft Office Suite.

Additional Skills & Qualifications

+ Ability to complete tasks within 24 hours, particularly for urgent matters such as fuel cards and registrations.

+ Maintain a 24-hour response rate for emails to ensure timely communication.

Work Environment

This is a full-time, 40-hour in-office position, operating Monday through Friday from 7:30 am to 4:30 pm. You will work in the office supporting field staff nationally. A company laptop and phone will be provided. The dress code is business casual, allowing jeans without holes.

Job Type & Location

This is a Contract to Hire position based out of Long Beach, CA.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Long Beach,CA.

Application Deadline

This position is anticipated to close on Dec 31, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.