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Administrative Program Specialist C

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Administrative Program Specialist C

Salary

$3,579.00 - $7,025.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

419-215941-JAS

Department

DPS-Office of Management & Finance

Opening Date

12/23/2025

Closing Date

12/28/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

At the Department of Public Safety – Office of Management and Finance (DPS-OMF) our mission is to provide effective management and support services in an efficient and professional manner to all agencies within the Department of Public Safety--Public Safety Services and to public and private entities.

We’re looking for an Administrative Program Specialist C within the Financial Services section at DPS-OMF.

Selected Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Selected Preferred Competencies:

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Leading Effective Teams: The ability to guide and motivate a team to create, plan for, and achieve goals.

Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

Minimum Qualifications

Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168110) .

Job Duties and Other Information

Job Duties:

+ Supervise subordinates on the Administrative Program Team.

+ Administration of Fireman, Constables, & Justices Supplemental pay is a statewide program that is unique to Public Safety Services.

+ Implements program standards and guidelines for established policies and revises as necessary.

+ Maintains database for supplemental pay overpayments due from municipalities for Firemen, Constables, and Justices programs; collects and compiles statistical data required to prepare monthly, quarterly, and annual reports.

+ Executes quarterly board meetings for Fireman Supplemental Pay and ensures security of those records; represents the department at the meetings. Confers with Federal, State and Local government authorities, Mayors, Fire Chiefs, and other Department officials.

+ Responsible for reconciliation and release of Fireman, Constables, & Justices payments on a monthly basis, manages database information for accuracy and completeness, maintains security over highly confidential information housed in database system and in office.

+ Manages, oversees and recommends approval/disapproval for each new Fireman, Constables, & Justices applicant package to determine if all eligibility requirements are met in accordance with State Legislative Statutes governing the program; contacts recipients, employers, municipal officers, Mayors, etc. to elicit corrections or modify conflicts in information presented.

Position-Specific Details:

Appointment Type:Probational. Job Appointment, or Promotional

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday.

Compensation: The salary offered will be determined based on qualifications and experience. The bi-weekly rate for this position is as follows:

Administrative Program Specialist C (AS615) - $1,652.00

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link (https://www.governmentjobs.com/careers/louisiana) and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: Department of Public Safety

ATTN: Human Resources/Joel Sunsin

Baton Rouge, LA. 70896

Email: [email protected]

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download

PDF reader).

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

+ Yes

+ No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered "No" to the above question, enter N/A.

03

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

04

AD: Explain your rating by providing specific and relevant examples in the box below.

05

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ 1= I have no experience and/or am uncomfortable displaying professionalism

+ 2= I have limited experience or require assistance to display professionalism

+ 3= I can display professionalism

+ 4= I can display professionalism and help others improve their ability to display professionalism

06

DPf: Explain your rating by providing specific and relevant examples in the box below.

07

LET: Rate your ability to lead effective teams based on our definition: The ability to guide and motivate a team to create, plan for, and achieve goals.

+ 1= I have no experience and/or am uncomfortable leading effective teams

+ 2= I have limited experience or require assistance to lead effective teams

+ 3= I can lead effective teams

+ 4= I can lead effective teams and help others improve their ability to lead effective teams

08

LET: Explain your rating by providing specific and relevant examples in the box below.

09

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

10

MAJ: Explain your rating by providing specific and relevant examples in the box below.

11

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

12

CE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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