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Administrative Coordinator 3 WAE

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Administrative Coordinator 3 WAE

Salary

$13.77 - $23.59 Hourly

Location

New Orleans, LA

Job Type

Classified

Job Number

CRT-2025-215754-PW

Department

Culture Rec & Tourism-State Museum

Opening Date

12/16/2025

Closing Date

12/30/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Louisiana State Museum’s collections and educational programs stimulate awareness and appreciation of our state’s rich and diverse history and culture.

This position will serve as the primary point of contact for the administrative office, managing the museum's phone lines. In addition to reception duties, this position will perform key financial and administrative support tasks.

An ideal candidate for this position should possess the following competencies:

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

Job Duties:

+ Experience in administrative, reception, or front-office support roles, preferably within a museum, cultural institution, or government environment.

+ Proficiency in Microsoft Office (Outlook, Word, Excel) with the ability to quickly learn new software systems, including Sage or similar accounting platforms.

+ Demonstrated knowledge of accounting functions such as accounts payable, invoice posting, check processing, and financial record maintenance.

+ Experience performing bank and general ledger reconciliations with strong attention to detail and accuracy.

+ Excellent organizational, time-management, and multitasking skills with the ability to prioritize work independently and collaboratively.

+ Strong verbal and written communication skills, including professional customer service, sound judgment, and the ability to maintain confidentiality of financial and personnel information.

Position-Specific Details:

+ Appointment Type: This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12 month period.

+ Work Schedule: This is a part-time position. This position may be required to work evenings, weekends, and/or holidays.

+ Location: This position is located in New Orleans, LA.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply (https://www.governmentjobs.com/careers/louisiana) ” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rdStreet

Baton Rouge, LA 70802

Phone: 225-342-8202

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ 1= I have no experience and/or am uncomfortable managing resources

+ 2= I have limited experience or require assistance to manage resources

+ 3= I can manage resources

+ 4= I can manage resources and help others improve their ability to manage resources

06

MR: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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