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Human Resources Analyst A (Timekeeping)

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Human Resources Analyst A (Timekeeping)

Salary

$2,922.00 - $5,734.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

ELMHS12.17.25HRA

Department

LDH-Office of Behavioral Health

Opening Date

12/17/2025

Closing Date

12/27/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Division: Within the Human Resources Department at ELMHS Located in Jackson, LA

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation and consultation for adults. Programs include inpatient interventions, jail based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long term psychiatric are in coordination with the total system of care in Louisiana

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards

Managing Resources : The ability to ensure resources such as time, money, and people are utilized appropriately to

result in maximum business value.

Thinking Critically : The ability to objectively question, analyze, interpret, and evaluate information to form a

conclusion.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

ELMHS is seeking a motivated and detail-oriented professional to join our Human Resources Department.

Minimum Qualifications

Three years of human resources experience; OR

Six years of full-time experience in any field; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=170800) .

Job Duties and Other Information

Job Duties:

In this role, you will:

+ Be responsible, with a team, for the oversight and management of time administration functions for 30+ departments, approximately 1400 employees in total, across the state of Louisiana which includes, but is not limited to:

+ Fixed and variable time entry

+ Various shifts

+ Shift differentials

+ Premium pay

+ On-call and overtime

+ Reviews documentation in comparison to original timesheets for accuracy and errors.

+ Complete bi-weekly audit to ensure compliance with FLSA, OSUP, FMLA, and WC requirements, and Civil Service, LDH, and ELMHS policy and procedure.

+ Ensure all documentation, including leave slips, call in reports, HR48s, overtime reports, time entry reports, etc. is completed and submitted with time and attendance sheets. Collects and distributes source documents supporting payroll entry

+ Be responsible for input of time and attendance via LaGov HCM on-Line System for positive time entry employees and verification of accuracy of payroll against reports generated from LaGov HCM against original timesheets with supporting documentation. Prepares and submits prior period adjustments for corrections to previous pay periods when necessary

+ Be responsible for manual entries into LaGov HCM for all due to holidays and special leave events, including but not limited to, natural disasters (hurricanes, severe weather events), COVID, and other emergency events. Ensures related HR48 LDH Disaster Operations forms are completed timely and accurately. Maintains reports for accuracy and auditing purposes

+ Monitor and ensure timely e-certification for employees responsible for entering their time in the CATS/LEO system.

+ Follow up with staff and departmental leadership to ensure compliance with e-certification deadlines and correct time entry practices.

+ Coordinate with employees to address and discrepancies or missing certifications are completed within the required time frame.

+ Collaborate with departmental leadership to resolve any timekeeping or certification issues promptly

+ Interpret Civil Service Rules, State and Federal Law and Departmental Regulation governing time and attendance (overtime, shift differential, premium pay, etc.).

+ Provide explanation to employees questioning their remuneration statements in regards to time and attendance.

+ Research and address discrepancies in time records, including incorrect hours, missing leave codes, and other inconsistencies. Ensure timely resolution of attendance-related issues

Position-Specific Details:

Appointment Type: Probational or Promotional

Compensation: This position is eligible for a Facility Longevity premium pay starting at $1.00 (per hour physically worked)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore

ELMHS HR

[email protected]

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

+ Yes

+ No

02

If ‘Yes’, give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If ‘No’, enter N/A.

03

Are you a current, permanent employee at Eastern Louisiana Mental Health System?

+ Yes

+ No

04

Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ I have no experience and/or am uncomfortable acting decisively

+ I have limited experience or require assistance to act decisively

+ I can act decisively

+ I can act decisively and help others improve their ability to act decisively

05

Explain your rating by providing specific and relevant examples in the box below.

06

Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided

+ I have no experience and/or am uncomfortable focusing on customers

+ I have limited experience or require assistance to focus on customers

+ I can focus on customers

+ I can focus on customers and help others improve their ability to focus on customers

07

Explain your rating by providing specific and relevant examples in the box below.

08

Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards

+ I have no experience and/or am uncomfortable making accurate judgments

+ I have limited experience or require assistance to make accurate judgments

+ I can make accurate judgments

+ I can make accurate judgments and help others improve their ability to make accurate judgments

09

Explain your rating by providing specific and relevant examples in the box below.

10

Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion

+ I have no experience and/or am uncomfortable thinking critically

+ I have limited experience or require assistance to think critically

+ I can think critically

+ I can think critically and help others improve their ability to think critically

11

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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