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Executive Assistant (U.S. - China Practice Group) (Temporary) (New York, NY) (#4035)

We are seeking atemporary Executive Assistantto support our U.S. – China Practice Group and Corporate Department in our New York office. As a valued team member, you will provide legal administrative support in a fast-paced environment to attorneys, paralegals, and business professionals. Are you a good communicator with a focus on excellent client service? Do you thrive in a dynamic office environment? Do you deftly handle multiple tasks? If so, we would appreciate hearing from you as we build our team. This is an in-office position and the work hours are 9:00 – 5:00pm Monday through Friday.

All responsibilities will require duties to be performed in Mandarin Chinese and English languages.

In this role, you will:

- Provide executive assistant support to US-China practice group and practice group leader.

- Provide legal administrative support to practice group and practice group leader.

- Communicate and interface with clients, service providers, and employees within the Firm.

- Draft letters, memos, process documents and expense reports and e-mail correspondence.

- Perform extensive work with file openings, bills and collections.

- Maintain attorney calendar, event registration, time entries and CLE records.

- Provide informal translation services.

- Answer telephones and proactively follow up when necessary.

- Manage travel arrangements and accommodations.

- Assist with drafting and revising PowerPoint presentations and marketing materials.

- File paper and electronic documents and information promptly and accurately.

- Coordinate on behalf of assigned attorneys with other departments and offices to execute different assignments and projects.

- Perform various legal assistant duties and/or provide back up support to the legal assistant team.

- Assist with special projects and events.

- May be requested to perform other duties as requested.

What we’re looking for:

- At least 2-3 years of executive assistant or related experience supporting senior partners and/or key executives as a large national or global law firm or large national or global professional services firm.

- Excellent oral and written communication skills in Mandarin Chinese and English.

- Advanced knowledge of Microsoft Office.

- Proficient with Adobe Professional.

- Excellent oral and written communication skills.

- Strong attention to detail and accuracy.

- Strong proofreading and organizational skills.

- Excellent customer/client service focus and skills.

- Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.

- Ability to use good judgment in resolving conflict and working in challenging situations.

- Ability to maintain client and firm confidentiality.

- Positive attitude and ability to work both independently and in a team environment.

- Excellent analytical and problem-solving skills; ability to use independent judgment.

- Thorough understanding of legal terminology and procedures pertinent to the practice area.

- Ability to work flexible hours, including overtime as needed.

- High School diploma or G.E.D. equivalent; advanced degree preferred.

- Legal Assistant experience preferred.

About Dorsey:

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

- Mansfield Certification Plus (Diversity Lab)

- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)

- 100% rating on the Corporate Equality Index (Human Rights Campaign)

- Gold Standard Certification (Women in Law Empowerment Forum)

- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

The pay range for this position in New York City only is $41.57 to $65.27 per hour.

This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.

Dorsey estimates it will accept applications through January 29, 2025.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:

New York, NY