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Posting Details

Position Information

Position Title Executive Assistant IV (Enrollment Management)

Work Location Springfield Campus

Department Enrollment Management

HR Home Department 080120 ENROLLMENT MANAGEMENT & SERVICES

Pay Grade 17

Proposed Salary $23.21 to $28.00/hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Executive Assistant IV relieves a senior executive of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative assistant and office management functions that require recurring contact with senior administrators and executives and public and private officials, a thorough knowledge of University policies, procedures and operations, and an understanding of the University’s role within the community. The Executive Assistant IV exercises initiative and independent judgment in supervising and managing daily office, unit, and division activities, programs, and projects and discretion in the dissemination of information to faculty, students, staff and the various publics served by the University. The Executive Assistant IV provides direction to subordinate units and departments and represents the division in coordinating events, processes, and projects with the major units of the University. The Executive Assistant IV develops, organizes, and independently administers programs or complex processes requiring an in-depth understanding of the program or process and utilizing knowledge of applicable University, federal, or state regulations and best practices associated with the program the program or process. The Executive Assistant IV exercises initiative in coordinating with others as needed to achieve desired outcomes, provides reliable and authoritative information, reports, and recommendations, evaluates various approaches to completing projects, develops tools and utilizes available resources to achieve desired outcomes, exercises independent judgment to make decisions, and assures effective communication with stakeholders.

Description of Primary Duties

The Executive Assistant IV relieves a senior executive of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative assistant and office management functions that require recurring contact with senior administrators and executives and public and private officials, a thorough knowledge of University policies, procedures and operations, and an understanding of the University’s role within the community. The Executive Assistant IV exercises initiative and independent judgment in supervising and managing daily office, unit, and division activities, programs, and projects and discretion in the dissemination of information to faculty, students, staff and the various publics served by the University. The Executive Assistant IV provides direction to subordinate units and departments and represents the division in coordinating events, processes, and projects with the major units of the University. The Executive Assistant IV develops, organizes, and independently administers programs or complex processes requiring an in-depth understanding of the program or process and utilizing knowledge of applicable University, federal, or state regulations and best practices associated with the program the program or process. The Executive Assistant IV exercises initiative in coordinating with others as needed to achieve desired outcomes, provides reliable and authoritative information, reports, and recommendations, evaluates various approaches to completing projects, develops tools and utilizes available resources to achieve desired outcomes, exercises independent judgment to make decisions, and assures effective communication with stakeholders.

Minimum Acceptable Qualifications

Education/Experience: At least forty-eight hours of college credit and five years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Excellent verbal and written communication skills are required; excellent interpersonal and organizational skills are required. Supervisory skills and the ability to train, assign work, and review the work of full- and part-time employees and student workers are required. The ability to maintain cost center financial records and accounts and prepare complex financial reports is required. Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain complex filing systems and records, and make mathematical calculations is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require frequent keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/3475.htm

Open Date 12/17/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is January 8, 2026, and review of applications will continue until the position is filled. If you are meeting the minimum acceptable requirements with education, either fully or partially, please attach an unofficial transcript to your application. Official transcript required upon hire, if applicable.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250269FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/84498

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * How did you hear about this vacancy?

+ Indeed

+ Linkedin

+ Missouri State University Website

+ Google

+ Employee Referral

+ Job Alerts

+ HigherEdJobs.com

+ Personal Contacts / Networking

+ Job Board (CareerBuilder.com, Monster, etc.)

+ Other

+ * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts - 1

+ Other Documents -1