"Alerted.org

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Albany, NY.** These are _registry_ positions with our company.

**Pay Rate:** $18 / hour

*W2

Shift details:

+ M-F 9:00 AM - 5:00 PM

MINIMUM QUALIFICATIONS:

- Working knowledge and experience with Microsoft Office; may include Word, Excel, Access, Outlook and Power Point.

- Experience answering telephone calls in a professional manner.

PREFERRED QUALIFICATIONS:

- Strong verbal communication skills.

- Good organizational skills and attention to details.

- Ability to work on multiple tasks within a given day.

- Experience with professional medical conduct process.

Administra ve Assistant Job Duties and Responsibilities

1. Prepare requests for medical records including identifying correct template letter,

identifying complete patient information, identifying appropriate treatment dates, identifying

correct facilities or practice locations, and including appropriate

enclosures.

2. Prepare Quality Assurance requests including identifying the correct subject information,

identifying the appropriate time period and including the appropriate enclosures.

3. Preparing complainant contact letters within required time frames.

4. Prepare subpoena including the appropriate subject information, outline of

investigative material and correct assigned case investigator. Pull and scan all appropriate

files, as identified in documentation and complete certification process

with Director of Investigations or their delegate.

5. Track all requests and follow up within statutory timeframes including ensuring

appropriate certified mail documentation meets the due process timelines and place

documentation in electronic and physical investigative files.

6. Coordinate, prepare, and execute scheduling of meetings, agendas, meeting

minutes, and memos.

7. Prepare response letters for executive correspondence, communication with other

agencies, or other external parties.

8. Complete and submit confidential data requests as assigned, including tracking and

following up to ensure receipt of all data elements.

9. Schedule investigative meetings both in person and remotely.

10. Update investigative requests in investigative management electronic system- iTrak

11. Coordinate the provision of medical records and documentation to Medical Expert

consultants in the investigative process utilizing HCS SFT or encrypted USB Flash

Drives and follow up within required timeframes to ensure secure receipt.

12. Manage incoming investigative telephone calls, oversee all certified mail and

tracking, oversee the tracking and distribution of all investigative mail, complete the

scanning and processing of investigative documentation, and maintaining the OPMC

calendars.

13. Create and manage all tracking logs

14. Make required investigative updates on OPMC SharePoint

Benefits:

-Medical

-Dental

-Vision

-Term Life

-Short-Term Disability Coverage

-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **(800) 928-5561** and ask to speak with **Jonathan** (Monday-Friday 8:30 AM-5:00 PM PST).

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability