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Executive Secretary

Office/On-Site

Recruitment # 251209-3594SE-001

Location Waterbury, CT

Date Opened 12/17/2025 12:00:00 AM

Salary $66,512 - $90,921/year

Job Type Open to the Public

Close Date 12/23/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Do you have experience as a personal secretary and providing office management to the administrative head if a department?

Join our team as an Executive Secretary to make an impact today!

THE POSITION

The State of Connecticut (https://portal.ct.gov/) , Department of Mental Health and Addiction Services ( DMHAS (https://portal.ct.gov/DMHAS/About-DMHAS/Agency/About-DMHAS) ) is now hiring for an Executive Secretary (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3594SE&R1=&R3=) to join their team! This position will support the Superintendent (CEO) of WCMHN.

HIGHLIGHTS

+ FACILITY: Western Connecticut Mental Health Network (WCMHN (https://portal.ct.gov/dmhas/wcmhn/agency-files/wcmhn---homepage) )

+ LOCATION: 55 West Main Street, Waterbury CT 06702

+ SCHEDULE: Full-Time, 40 Hours per Week, First Shift, Monday through Friday, 8:00am - 4:30pm

+ POSITION NUMBER: 106754

WHAT WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities

+ A healthy work/life balance (https://www.jobapscloud.com/ct/sup/EVPPDF123020.pdf) to all employees

DISCOVER THE OPPPORTUNITY TO

+ Be a part of a comprehensive team of caring professionals;

+ Provide support that is passionate about improving the lives of those we serve;

+ Assist our clients so they can achieve success;

+ Make a difference in the public sector; and

+ Work together in a collaborative team environment.

ABOUT US

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

WCMHN was formed in 1996 in order to coordinate clinical, fiscal and administrative oversight of Region 5 contracted and state-operated mental health services. Their mission is to provide a comprehensive and effective recovery-oriented system of mental health and addiction services that promotes self-sufficiency, dignity, cultural sensitivity and respect.

Within this service system, there are three state-operated Local Mental Health Authorities, which are located in Waterbury, Danbury and Torrington. In partnership with WCMHN, they provide and coordinate local clinical services. Over 200 staff including psychiatrists, nurses, social workers, rehabilitation and mental health workers provide services for persons with a long-term mental illness. Approximately 7,000 clients receive services in a variety of programs, including peer support programs, recovery services, supported employment, homeless services, residential, crisis services, jail diversion, outpatient, case management, Assertive Community Treatment Teams (ACTT) and young adult services.

PLEASE NOTE

+ A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

+ All state employees must adhere to Connecticut's Policy for a Drug Free Workplace (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/drug-free-workplace-policy--february-2016.pdf) .

Selection Plan

This position will be appointed in accordance with Section 5-198(11) of the Connecticut General Statutes.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jensine Tran at Jensine.Tran ([email protected]) @ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

Acts as personal secretary and provides office management to the administrative head and/or to each undersecretary or deputy to such head of a department or institution as authorized by Section 5-198(11) of the Connecticut General Statutes.

EXAMPLES OF DUTIES

+ Perform administrative tasks through interaction with the public and routine contacts with the Office of the Commissioner and other state executives;

+ Act as a confidential liaison around HR issues between Labor and Management;

+ Act as a liaison between the CEO and other WCMHN managers, Network Agency Directors, clients, staff and the general public;

+ Respond to client phone calls, requests and complaints, utilizing positive customer service;

+ Maintain the CEO's schedule coordinating WCMHN, Site specific, and various state-wide obligations;

+ Act as a support liaison to the Learning Management System (LMS) for the organization, fielding calls for technical and registration assistance;

+ Act as administrative liaison to various network wide work groups and committees at the request of the CEO;

+ Collect information, prepare agendas, compose minutes, and distribute materials;

+ Prioritize and coordinates data and assignments for action by the CEO;

+ Take and transcribes confidential correspondence from the CEO;

+ Send out timely email reminders for upcoming meetings and events to all participants;

+ Promote and coordinate the WCMHN employee recognition program;

+ Coordinate and schedules network wide new employee orientation;

+ Coordinate and publish the Network Newsletter;

+ Maintain WCMHN Sharepoint and uploading various documents;

+ Maintain overtime databases utilized throughout Network;

+ Collaborate with HR to ensure Joint Commission compliance;

+ Prepare Medicare applications for all licensed staff;

+ Maintain performance appraisal processes including annual service ratings, and Competency Based Functional Job Descriptions;

+ Promote and perform safe work practices and observe all confidentiality and client rights regulations

For more information, please see the job specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3594SE&R1=&R3=) .

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ office administration and management;

+ functions, procedures, programs and regulations of relevant organizational unit;

+ English grammar, spelling and punctuation;

+ Considerable interpersonal skills;

+ Ability to

+ interact effectively with supervisor, co-workers and general public;

+ work independently on administrative tasks and make decisions within framework of departmental policies;

+ follow complex instructions;

+ take accurate and complex dictation;

+ Supervisory ability.

PREFERRED QUALIFICATIONS

+ Experience managing confidential or sensitive information, such as personnel records, financial data, and regulatory documents

+ Experience using Microsoft PowerPoint and Word to create complex presentations and communications

+ Experience using Microsoft Excel to create reports and manage data, including using formulas and pivot tables

+ Experience building relationships and supporting individuals across all organizational levels to increase communication between departments and increase employee engagement

+ Experience managing multiple high-priority tasks simultaneously while producing error-free work and meeting deadlines

+ Experience using Microsoft Outlook to manage calendars, email inboxes, coordinate meetings, and other scheduling needs

+ Experience working in a fast-paced health system and adapting quickly to changing priorities and demands

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online