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Fiscal/Administrative Supervisor

Recruitment # 251223-0083AR-001

Location Hartford, CT

Date Opened 12/24/2025 12:00:00 AM

Salary $100,522 - $130,661/year

Job Type Open to the Public

Close Date 1/7/2026 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

+ Supervises maintenance of accounts;

+ Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;

+ Reviews and authorizes expenditures;

+ Schedules, assigns, oversees and reviews work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans work;

+ Establishes and maintains procedures;

+ Develops or makes recommendations on development of policies and standards;

+ Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

+ Prepares reports and correspondence;

+ Oversees planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;

+ Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;

+ Supervises requisitioning, stores and inventory control;

+ Supervises purchasing functions;

+ In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;

+ May supervise payroll preparation;

+ Performs related duties as required.

In the Department of Transportation:

+ Performs specialized duties in a particular area of commodities or services;

+ Responsible for open-market and scheduled term buying for a specialized group of items;

+ Researches and analyzes data on market, price trends and supply for a specialized group of items;

+ Reviews specifications for suitability, completeness and consistency;

+ Prepares or edits specifications;

+ Oversees preparation of bid proposals;

+ Reviews competitive bids and recommends contract awards;

+ Prepares contracts;

+ Obtains new sources of supply;

+ Inspects or arranges tests on samples and delivered materials for conformance with specifications;

+ Studies new materials which may be used to state advantage as substitutes for materials in use;

+ Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;

+ Performs "make-buy" studies;

+ Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Prepares reports and correspondence;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

+ relevant agency policies and procedures;

+ relevant state and federal laws, statutes and regulations;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ types, characteristics and sources of supply and market factors of assigned commodities;

+ business law as it applies to purchasing contracts and sales;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

+ For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess financial experience with the State of CT, especially within the Core-CT Financials System.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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