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Secretary to the Directors for Instruction @ Evans McGraw Learning Center - (FT / Office Clerk III-HELPs) JobID: 1596

+ Position Type:

Secretarial/Clerical/ Secretary to the Directors of Instruction

+ Date Posted:

12/12/2025

+ Location:

Evans & McGraw Learning Center

+ Date Available:

As Soon As Practical

+ Closing Date:

01/02/2026

POSITION VACANCY

Posting Date - December 12, 2025

POSITION:Secretary to the Directors for Instruction

7.5 hours/day, 12 months

Monday-Friday (7:30 am– 4:00 pm)

(includes a 1-hour unpaid lunch)

ASSIGNMENT:Evans McGraw Learning Center

45 Cooper Road

REQUIREMENTS:

Strong clerical skills and demonstrated experience in automated office environment; excellent word processing, database management skills and spreadsheet skills; strong writing skills; demonstrated ability to work with minimal supervision in a fast-paced environment. Excellent communication and people skills.

QUALIFICATIONS:

Eligible for Monroe County Civil ServiceOffice Clerk III

(Must hold title, be on the current list or eligible for the Non-Competitive Office Clerk III HELPs title .)

SALARY:

Salary Range $17.12 - $21.25 per hour (IESA Schedule B)

STARTING DATE:

As Soon As Practical

APPLICATION PROCEDURE:

Submit a letter of interest, resume and application online

byJanuary 2, 2026

West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:

Title IX Coordinator

West Irondequoit CSD

321 List Avenue

Rochester, New York 14617

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JOB DESCRIPTION

Secretary to the Directors for Instruction

PRIMARY RESPONSIBILITY

Performs a wide variety of secretarial functions in the Curriculum Office. Work requires knowledge of district policy and procedures and requires judgment and initiative to effectively handle the wide variety of situations that arise daily.

Job Duties:

+ Provide daily office maintenance and administrative support.

+ Support Director of STEAM and Director of Humanities.

+ Process district-wide textbook orders in collaboration with the Secretary to the Assistant Superintendent for Instruction.

+ Prepares purchase requisitions.

+ Order and monitor professional learning materials, and curriculum library.

+ Set up for meetings including securing appropriate locations. preparing materials and other related tasks.

+ Record mileage

+ Schedule and track observations and goal reviews, and other Supervision related tasks.

+ Manage Directors’ schedules and support communications around upcoming meetings.

+ Support Directors in managing, organizing, and publishing curriculum materials.

+ Organize and manage Grade K-6 assessments materials and follow up with teachers and appropriate leadership providing assessment reports.

+ Process assessment design requests for eDoctrina, working in conjunction with the Data Team.

+ Perform other duties as assigned by the Directors of Instruction.

QUALIIFICATIONS

Per Civil Service – Office Clerk III:

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of English grammar and punctuation; good knowledge of the techniques involved in record keeping; ability to utilize a personal computer for word processing, database entry, spreadsheets, and other related computer software; ability to maintain a filing system; ability to work with forms; ability to prepare and type written communications, arithmetic and standardized reports; ability to operate standard office equipment; ability to acquire familiarity with departmental or agency organization, laws, policies, and regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Successful completion of at least thirty (30) credit hours from a college or university; OR,

(B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE:Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Monroe County Civil Service Commission

REVISED: December 19, 1985

REVISED: June 5, 1997

REVISED: January 3, 2008

REVISED AND TITLE CHANGED: May 8, 2008 FORMERLY: CLERK III WITH TYPING

REVISED: August 9, 2018

REVISED: November 2, 2023

AUTHORITY

+ The Secretary to the Directors for Instruction is directly responsible to the Director of Instruction and the district leadership.