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Grants and Contracts Officer

Posting Begin Date: 2025/12/17

Posting End Date: 2026/01/09

Category: Grants Administration

Work Type: Full Time

Minimum Salary: 27.12

Maximum Salary: 31.00

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

The Mission of theIdaho Department of Commerce (https://commerce.idaho.gov/) is to lead economic development for the State of Idaho by fostering a business-friendly environment to aid in quality job creation, support existing companies, strengthen communities, promote innovation, and market Idaho domestically and internationally.

The vision of Idaho Commerce is to support the growth of the state’s economy with a thriving business environment. Our standard is to “Move at the Speed of Business” to accelerate the growth of the state’s economy and ensure we are proactively anticipating the needs of businesses.

The Idaho Department of Commerce is seeking a Grants/Contracts Officer to provide advanced post-award contract administration and monitoring for state and federal contracts, grants, and tax reimbursement incentive agreements. This position serves as a technical authority for contracts awarded through formal procurement processes, ensuring contractor performance, programmatic and fiscal compliance, and protection of public funds. The role also supports grant and incentive-related compliance activities across the Department’s economic development programs.

The State of Idaho offers an excellent benefit package that includes medical insurance, retirement benefits, paid leave and holidays.

Primary Responsibilities

Contract Administration and Monitoring

+ Administer and monitor contracts awarded through completed RFPs, RFQs, and ITBs, serving as the lead for post-award oversight and compliance.

+ Review and interpret contract terms, scopes of work, milestones, and deliverables to ensure adherence to statutory, regulatory, and contractual requirements.

+ Monitor contractor performance, identify deficiencies or risks, and initiate corrective actions, amendments, or escalations as necessary.

+ Coordinate with program managers, fiscal staff, and legal counsel on contract interpretation, enforcement, and resolution of compliance issues.

Tax Reimbursement Incentive Verification and Compliance

+ Conduct technical review and verification of tax reimbursement incentive agreements, including validation of job creation, wage thresholds, capital investment, and performance timelines.

+ Review payroll, financial, and performance documentation to determine eligibility and accuracy of incentive claims.

+ Identify discrepancies, recommend adjustments or corrective actions, and support documentation related to incentive certifications, recalculations, or claw back considerations.

Procurement and Contract Development Support

+ Assist with development and refinement of procurement scopes of work, evaluation criteria, and contract language to support enforceable and auditable outcomes.

+ Participate in proposal evaluations and ensure procurement documentation complies with state and federal requirements.

+ Provide technical contract support to the Department’s procurement lead.

Grant Administration and Compliance Support

+ Provide technical support for the administration and monitoring of state and federal grants where activities intersect with contracted services or incentive agreements.

+ Review reimbursement requests, program documentation, and reporting submissions to ensure alignment with grant conditions, contract terms, and applicable regulatory requirements.

+ Support compliance oversight, reporting, and audit preparation for grant-funded activities.

Minimum Qualifications

+ Experience developing grants or contracts including but not limited to:

- Identifying goals and timetables.

- Determining program needs and funding.

- Monitoring and evaluating grant or contract activities and expenditures.

- Interpreting laws, regulations, and policies and advising on their requirements.

- Evaluating statistical and financial information and developing reports of findings.

- Contract negotiation.

+ Experience Grant/Contract Reporting Requirements.

+ Negotiating contracts/agreements.

+ Experience working with boards, councils, government entities, or executives and presenting to them findings and recommendations.

Supplemental Information

Desired Experience:

- E xperience working in government or private sector procurement.

- Experience with sub-recipient monitoring.

- Experience evaluating bids or responses to Requests for Proposals or Invitation for Bids for contract services or good knowledge of techniques used in negotiating contract terms and "best and final offers."

- Experience in the project management life cycle.

Distinguishing Characteristics

This is the highest level of a three level series: Grants/Contracts Program Specialist; Grants/Contracts Operations Analyst; and Grants/Contracts Officer. At this level, incumbents have responsibility for preparing and/or reviewing grant applications or contracts for compliance with state and federal requirements and feasibility and legality of program design and cost-effectiveness. Employees develop or recommend program policies and procedures to conform to federal regulations and eligibility criteria. Incumbents provide technical assistance in program design, program performance, grant or contract development and negotiation, corrective actions for compliance and development of proposals, operating plans and procedures.

Benefits:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

+ One of the top 5 retirement systems in the Nation (PERSI (https://www.persi.idaho.gov/) ) that offers a defined lifetime benefit at retirement

+ 2 voluntary supplemental retirement plans including both pre-tax and Roth options

+ Medical, vision, and dental insurance (https://ogi.idaho.gov/) benefits that become effective first of the month following your hire date. All contributions can be pre-tax

+ 11 paid holidays

+ Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)

+ Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

+ Life insurance for self, spouse, and children

+ Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider

+ Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

+ Employee assistance program (https://ogi.idaho.gov/counseling/)

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.