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Job Description

A client of Insight Global is seeking a personal assistant that provides high-level executive and personal support to a CEO across both professional and household domains. The position is best suited to a polished, service-minded professional who exercises excellent judgment, maintains strict confidentiality, and thrives in a fast-paced, high-expectation environment. The ideal candidate is a proactive problem-solver who anticipates needs, manages complex priorities with ease, and brings exceptional organization, communication, and professionalism to every interaction.

Day-to-Day Responsibilities

Executive Support

Provide direct, high-level administrative support to the CEO, with occasional support to other members of the executive leadership team.

Manage complex, multilayered calendars with frequent changes, competing priorities, and regular travel.

Prepare, edit, and refine correspondence, presentations, reports, and other documents with a high degree of accuracy and polish.

Screen, prioritize, and route emails, calls, and other communications on behalf of the CEO, ensuring timely follow-up.

Coordinate domestic and international travel, including detailed itineraries, reservations, and logistics.

Support participation in industry conferences, speaking engagements, and other strategic events.

Personal and Household Support

Handle personal errands, appointments, reservations, and general lifestyle coordination.

Integrate and manage the CEO’s personal calendar in alignment with professional commitments.

Partner with household staff to ensure cohesive coordination of schedules and responsibilities.

Coordinate special occasions, personal travel, family calendars, and gifting.

Act as a trusted liaison on sensitive personal matters requiring discretion.

Assist with household vendor coordination, scheduling, and oversight as needed.

Event and Project Support

Support planning and execution of high-profile events, including logistics, vendor management, and on-site coordination.

Assist with corporate functions, client engagements, and team-building activities.

Conduct research and handle special projects that span both business and personal priorities.

Maintain organized digital and physical filing systems for personal and corporate records.

Communication and Liaison

Represent the CEO with professionalism, tact, and polish in all internal and external interactions.

Serve as a primary point of contact between the executive office and key stakeholders.

Maintain awareness of ongoing priorities and ensure seamless coordination across all areas of responsibility.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Required Qualifications

5+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff assistant, or in a high-level service or hospitality role.

Proven experience managing complex, high-volume calendars and schedules.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Outstanding written and verbal communication skills.

Exceptional organization, prioritization, and problem-solving abilities.

Professional, polished, and composed demeanor in all situations.

Valid driver’s license and reliable transportation for local errands and travel.

Ability to work flexible hours, including evenings and weekends as needed.

Demonstrated discretion, confidentiality, and sound judgment. Preferred Qualifications

Experience in real estate, luxury services, or high-growth entrepreneurial environments.

Event planning and/or event logistics experience.

Travel coordination and itinerary management experience.

Familiarity with project management tools, CRM systems, or executive productivity platforms.

Key Competencies

Professional excellence: Represents the CEO and executive team with the highest level of professionalism, judgment, and discretion across all matters.

Technological savvy: Quickly learns new systems and uses digital tools to improve efficiency, accuracy, and organization.

Communication mastery: Communicates clearly, confidently, and appropriately in both written and verbal formats.

Dynamic adaptability: Thrives in a fast-moving environment where priorities shift quickly and flexibility is essential.

Detail-oriented reliability: Maintains meticulous attention to detail while managing multiple, time-sensitive priorities.

Service-minded approach: Demonstrates a proactive, anticipatory mindset and a positive, solutions-focused attitude.