• Executive Assistant to VPFA

    University Of Vermont (Burlington, VT)


    Position Details

    Advertising/Posting Title Executive Assistant to VPFA

    Posting Summary

    The selected candidate will provide comprehensive administrative support to the Vice Provost for Faculty Affairs. Key responsibilities include coordinating annual faculty personnel actions—such as reappointment, promotion and tenure reviews, sabbatical requests, Emeriti appointments, and New Faculty Orientation—as well as supporting general faculty recruitment, recognition initiatives, and additional personnel actions. The role also encompasses supporting professional development programs for both faculty and academic administrators, assisting with the Comprehensive Faculty Mentoring Program, and supporting the Retired Faculty and Administrative Officers Organization.

     

    The ideal candidate will demonstrate exceptional customer service acumen and possess a strong track record of effective collaboration with individuals and teams. This position requires proficiency in consulting the University Manual, University policy documents, and United Academics Collective Bargaining Agreements as appropriate. A commitment to learning new technological tools and software that enhance office productivity, outstanding organizational skills, event planning expertise, and the ability to manage multiple priorities within tight deadlines are essential for success in this role.

     

    Minimum Qualifications (or equivalent combination of education and experience)

     

    Associates degree in related field and a minimum of five years related experience, working knowledge of software applications used to support area operation, and familiarity with internet resources required.

    Desirable Qualifications

    Excellent customer service skills and proven ability to collaborate effectively with individuals and teams. Resourcefulness in consulting appropriate staff or university policy documents, as necessary. Willingness to learn new technological software and systems that enhance office efficiency. Demonstrated ability to multi-task and adhere to frequent and consequential timelines and deadlines. Maintains a high level of organization and successfully manages event planning logistics.

     

    Anticipated Pay Range $31/hour to $35/hour

     

    Other Information

     

    Special Conditions A probationary period may be required, Background Check required for this position

     

    FLSA Non-Exempt

     

    Union Position No

     

    Posting Details

     

    Position will be posted for a minimum of one week, after which it is subject to removal without notice.

     

    Job Location Burlington, Vermont, United States

     

    Job Open Date 12/18/2025

     

    Job Close Date (Jobs close at 11:59 PM EST.)

     

    Open Until Filled No

    Our Common Ground Statement

    The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

    Position Information

    Position Title Univ Ops Administration OC4 N

     

    Posting Number S5874PO

     

    Department VP Faculty Affairs/30015

     

    Position Number 017615

     

    Percent of Full-Time 1.0

     

    Standard Hours at 1.0 FTE 37.5

     

    Term (months per year) 12

     

    Supplemental Questions

     

    Required fields are indicated with an asterisk (*).

     

    + * How did you hear about this employment opportunity?

    + Chronicle of Higher Education

    + HigherEdJobs

    + Inside Higher Ed

    + LinkedIn

    + Seven Days

    + UVM Employee (Please specify below)

    + UVM Employment Web Site

    + Vermont JobLink (Department of Labor)

    + Other (Please specify below)

    + * Please specify here where applicable. Enter "NA" if not applicable.

     

    (Open Ended Question)

     

    Documents Needed to Apply

    Required Documents

    + Resume

    + Cover Letter/Letter of Application

     

    Optional Documents