• Facilities & Planning Support Specialist

    Ricoh Americas Corporation (Maple Grove, MN)


    POSITION PROFILE

    Serves as a primary point of direct administrative contact and liaison with other departments, individuals, and external agencies on a range of specified issues; organizes and facilitates meetings, conferences and other special events as required. Monitors and coordinates accounting activities as appropriate and prepares internal reports for multiple teams with primary support of our Planning team. Assists in the coordination, supervision, and completion of special projects as appropriate.

    Job Duties and Responsibilities

    + Supports planning team with space assignments, ServiceZone updates, and work requests.

    + Coordinates signage requests, renovation projects, and Neighborhood Coordinator activities.

    + Provide customer guidance on processes including priority meeting requests, SharePoints, and distribution lists.

    + Monitors software systems including Service Zone, SmartWays Management, and SAP Ariba/myBuy.

    Facility Coordination Support

    + Monitor software systems and create tickets and reporting within Service Zone, Qualtrics, and SAP Ariba/myBuy.

    + Create department requisitions, track PO’s, monitor invoicing, troubleshoot AP/AR issues.

    + Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups.

    + Interacts with contracted vendors

    + Works independently and leads projects, large company & team events, and related programs.

    + Provide IT and calendar management of large conference rooms.

    + Act as lead to creating signage and provide instruction to on-site staff

    Support Communications/Change Management Processes

    + MS Systems: Teams, SharePoint, and VivaEngage and other support process needs when directed.

    + Support creating/displaying poster boards for campus communications.

    + Campus signage/picture support.

    + Request estimates/quotes from various vendors.

    + P-Card reconciliation.

    + Supply ordering for necessary department supplies.

    + Performs all other duties as required.

    Come Create at Ricoh:

    If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

     

    Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

    Invest in Yourself:

    At Ricoh, you can:

    + Choose from a broad selection of medical, dental, life, and disability insurance options.

    + Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

    + Augment your education with team member tuition assistance programs.

    + Enjoy paid vacation time and paid holidays annually

    + Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.