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Invoicing & Expense Coding: Review and code all incoming invoices. Ensure expenses are assigned to the correct expense types, project codes, and bill-back entities.

Purchase Orders: Submit PO requests to the Procurement team as new vendor contracts are executed and keep stakeholders informed of status.

Vendor Operations: Create and code projects within Workfront for executed agreements and monitor contract statuses to identify and resolve any bottlenecks.

Service Verification: Coordinate with "Service Verifiers" to confirm that deliverables have been received before processing payments.

Data Management: Handle specialized paid media invoices by pulling data from platforms (e.g., Google) into Excel for detailed coding.

Reporting: Pull monthly creative team hours from project management software and provide data to the Finance and Accounting departments.

Vendor Management: Manage invoicing, process incoming invoices, and handle purchase orders.

Collaboration: Support Mike (director) with vendor-related tasks.

Knowledge Transfer: Sit down with person in role now for training on specific workflows prior to her leave.

Communication: Coordinate with vendors and internal employees to gather missing information or resolve discrepancies.

Post-Training: Once the person in role is out, this role will report to Mike for ongoing guidance and assistance.

Systems & Tools

Concur: Primary tool for invoices and purchase orders (High Priority).

Jira: Used as the internal ticketing system.

Workfront: Project management tool; "nice to have," but not a requirement.

Qualifications

Technical Proficiency: Strong experience using Concur for invoices and purchase orders is highly prioritized.

Systems Experience: Familiarity with Jira for ticketing. Experience with Workfront is a significant plus.

Detail-Oriented: Ability to navigate a high volume of codes and manage complex bill-back structures accurately.

Communication: Strong interpersonal skills for coordinating with internal employees and external vendors to resolve discrepancies.

Education/Experience: An accounting background is helpful but not required; professional experience in vendor management or procurement is preferred.

Experience: The specific industry/background of vendors supported in the past is not critical.

Technical Skills: * No deep "coding" (programming) required.

Must have familiarity with expense coding (assigning expense types).

Must be able to navigate a high volume of codes (e.g., billing event-specific vendor costs back to the correct internal codes).

Accounting: An accounting background is helpful but not a mandatory requirement.

Interview Process

Format: A single round (Panel interview with all three stakeholders).

Duration: 45 minutes to 1 hour.

JOBID: 122025-120189#LI-CELLA#LI-HH1#PLEqual Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected] offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.