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The OAFC will provide administrative and operational support to leadership, as well as organize and maintain the daily operations of the facility. This person will support both internal and external events with a high level of professionalism and attention to detail, and in a manner that reflects positively on the organization.

The OAFC will be punctual and always present a neat and orderly professional appearance.

The OAFC will support onboarding and event coordination across multiple locations. This role is essential to maintaining high-quality employee experience and ensuring smooth execution of internal programs and leadership initiatives.

Responsibilities

+ Ability to work in the office from 8AM-5PM, M-F.

+ Maintain the day-to-day coordination of the office.

+ Directly manage and oversee facilities personnel, vendors and contractors for delivery of services

+ Manage vendor relationships and act as POC for equipment repairs.

+ Plan and manage special projects, events including catering, rentals, vendor quotes, budgets and logistics.

+ Track work anniversaries and coordinate award plaques and shipments.

+ Prepare meetings by printing/binding briefings and setting up conference rooms.

+ Finalize and edit presentations for spelling, formatting, and consistency.

+ Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects.

+ Support bi-weekly leadership meetings.

+ Manage incoming/outgoing standard office mail and packages; coordinate standard office FedEx shipments and maintain supplies.

+ Allocate and reconcile P-card purchases in a timely manner.

+ Prepare workspaces and welcome materials for new hires.

+ Assemble welcome bags and distribute branded merchandise.

+ Maintain and update office seating chart with manager approvals.

+ Monitor and oversee the ordering of office supplies, coffee, and snacks.

+ Restock coffee/snack areas weekly and bi-weekly; maintain kitchen supply list.

+ Maintain appearance of common areas; ensure kitchens and coffee bars are clean and stocked.

+ Relieve the receptionist for lunch breaks.

+ Other duties, as assigned and/or as requested by Huntsville Executive Leadership.

Qualifications

+ Proven experience in office administration or executive support.

+ Strong organizational and multitasking skills.

+ Excellent written and verbal communication.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

+ Ability to manage confidential information with discretion.

+ Minimum High School Diploma and minimum five years administrative or customer service experience required.

+ Experience with onboarding processes and employee engagement is preferred.

Job ID

2026-21114

Work Type

On-Site

Company Description

Work Where it Matters

Akima is not just another global enterprise and federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Akima, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

**For our shareholders** , Akima provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

**For our government customers** , Akima delivers agile solutions in the core areas of facilities, maintenance, and repair; information technology; logistics; protective services; systems engineering; mission support; furniture, fixtures & equipment (FF&E); and construction.

**As an Akima employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).