"Alerted.org

Salary Range $55,000.00 - $70,000.00 Salary

Facilities Manager

TITLE: Facilities Manager

REPORTS TO: The Community Leader

SUMMARY: The Facilities Manager reports directly to the Community Leader and oversees the maintenance, safety, and functionality of communities facilities, ensuring a safe and efficient working environment

PROPERTY: Clinton Avenue Apartments is located in the Arbor Hill Neighborhood of Albany, New York.

SALARY: $55,000- $70,000 (annual)

Responsible for the following:

+ Implements and monitors a Preventative Maintenance Schedule.

+ Manages the make ready process of apartments for new residents.

+ Manages the process to complete ROPs and resolve Code Violations.

+ Prepares reports based upon frequent inspections, outlining property conditions, including cleanliness of buildings and grounds, and a summary of maintenance operations.

+ Manages the facilities infrastructure to include the maintenance of heaters, air conditioners, and other equipment in the buildings, to assure continuous services, and that the equipment is operating safely and efficiently; determine by inspection that all control equipment is operating properly; check such items as circuit breakers, switches, relays and starters, connections and filters for mechanical and electrical faults, signs of wear, dirt, or overloading, and other indications of trouble; and perform such preventive maintenance as lubricating motor bearings and pumps, and replacing brushes and filters.

+ Manages all necessary maintenance and repairs on the apartments, common areas and parking lots, including routine service calls as well as turnover cleaning, painting, and snow removal.

+ Manages the plan, and schedule of grounds programs including snow removal, mowing lawns, trimming edges, clipping shrubs, and weeding flowerbeds.

+ Regularly inspects and maintains the buildings, grounds and other public areas to assure that they are maintained, clean and tidy.

+ Periodically inspect building and grounds to determine necessary preventive maintenance needed and consult with the Community Leader regarding such conditions. Maintain files containing written records of maintenance services, equipment readings, operating manuals, SDS Sheets, inventory, and a library consisting of pertinent data relating to equipment and building fixtures.

+ Manages the cleaning and housekeeping of all common areas of the buildings.

+ Manages Maintenance Technicians, and Porters.

+ Scheduling of the on-call coverage for emergency calls

+ Processes, assigns and closes out Work Orders.

+ Arranges for subcontract work and ensure all insurance compliances

+ With the authority from the Community Leader, the Maintenance Superintendent may provide direction and guidance to any contracted force; assign work priorities, determine extent of repairs and the necessary corrective measures.

+ Manage the upkeep of buildings, grounds, and equipment to ensure a safe and functional workspace.

+ Negotiate contracts with service providers for maintenance, security, cleaning, and other facility-related services.

+ Inspect facilities to ensure compliance with safety regulations and standards, addressing any issues that arise.

+ Manages spending on facility operations, ensuring cost-effectiveness and resource allocation.

+ Lead and coordinate multi-disciplinary teams, including maintenance and cleaning staff.

+ Respond to urgent facility needs and emergencies, ensuring prompt resolution of issues.

+ Oversee renovations, repairs, and improvements to facilities, ensuring projects are completed on time and within budget.

Qualifications

KNOWLEDGE AND SKILL REQUIREMENTS:

+ High school diploma required.

+ 3+ years of experience in facilities management, maintenance, or a related field.

+ Understanding of mechanical, electrical, plumbing, and HVAC systems is essential.

+ Strong organizational and multitasking abilities to manage various responsibilities effectively.

+ Excellent verbal and written communication skills for interacting with staff, contractors, and vendors.

+ Ability to troubleshoot and diagnose facility-related issues quickly and effectively

TYPICAL PHYSICAL DEMANDS:

+ Regularly use hands to manipulate tools, controls, and equipment.

+ Frequently stand, reach with hands and arms, climb, balance, and stoop.

+ Sit and stand to do maintenance work.

+ Regularly lift and move supplies and equipment up to 75 lbs.

TYPICAL WORK CONDITIONS:

+ Directing Team, following up on work assignments, managing projects and tasks that others are completing.

+ Record keeping, and maintaining records of work, reports, etc.

+ Frequently interacts directly with residents and other staff members during the workday.

This position may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.