• Accounts Payable Coordinator

    New York State Civil Service (New York, NY)


    NY HELP No

     

    Agency Empire State Development, NYS

     

    Title Accounts Payable Coordinator

     

    Occupational Category Other Professional Careers

     

    Salary Grade NS

     

    Bargaining Unit None listed

     

    Salary Range From $52250 to $59000 Annually

     

    Employment Type Full-Time

     

    Appointment Type Permanent

     

    Jurisdictional Class Non-competitive Class

     

    Travel Percentage 0%

     

    Workweek Mon-Fri

     

    Hours Per Week 37.5

     

    Workday

     

    From 9 AM

     

    To 5:30 PM

     

    Flextime allowed? No

     

    Mandatory overtime? No

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? No

     

    County New York

     

    Street Address 655 Third Avenue

     

    City New York

     

    State NY

     

    Zip Code 10017

     

    Duties Description *Applicants MUST submit a cover letter with resume to be considered.*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.BASIC FUNCTION:Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in PeopleSoft financial management system.WORK PERFORMED:• Conduct preliminary audit on non-contractual and contractual invoices.• Enter contractual and non-contractual vouchers into PeopleSoft financial management system.• Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.• Run reports on the status of various vouchers upon request.• Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.• Set up new vendors and update existing ones as needed.• Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).• Maintain all IRS related documents such as, but not limited to W-9s, and banking information.• Provide payment documentation and interface with internal and external parties. • Itemize, catalog and archive closed and purged folders and/or invoices.• Prepare monthly LMDC A/P Aging report for review by the Controller.• Complete all email requests as assigned.• Complete all special projects assigned.

     

    Minimum Qualifications Education Level required: Two-year college degree or equivalent experience.Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems.Knowledge required: Must have experience with PeopleSoft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.

     

    Additional Comments Salary range as specified.Comprehensive Benefits Package.

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name Jane Martinez – HR Trainer/Talent Acquisition Specialist

     

    Telephone N/A

     

    Fax N/A

     

    Email Address [email protected]

     

    Address

     

    Street 655 Third Avenue

     

    City New York

     

    State NY

     

    Zip Code 10017

     

    Notes on Applying External Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for considerationWE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY