• Office Service Clerk II

    Wayne State University (Warren, MI)


    Office Service Clerk II

     

    Wayne State University is searching for an experiencedOffice Service Clerk IIat its Advanced Technology Education Center (ATEC) location.

     

    Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

    Essential functions (job duties):

    POSITION PURPOSE

    Perform a variety of routine clerical and general office duties in an assigned academic or administrative

     

    unit in a School, College, Division or Center/Institute of the University.

    ESSENTIAL JOB FUNCTIONS

    + Compile, calculate and provide reports, statements or information regarding the personnel or

     

    activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants

     

    and academic examination score reports.

     

    + Provide typing duties of a standard and non-standard nature in support of an assigned unit of the

     

    University. Compose straight forward correspondence, type grants and manuscripts as well as

     

    routine University forms.

     

    + Perform receptionist duties to ensure messages and correspondence are relayed in a timely and

     

    accurate manner. Receive, direct and screen calls; take messages.

     

    + Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS),

     

    internal billing systems or the General Billing System (GBS). Prepare and process billings, track

     

    requisitions and expenditures; receive and post payments.

     

    + Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make

     

    travel arrangements and reserve classrooms and media equipment to assist with the punctual and

     

    efficient operation of events, seminars and courses.

     

    + Maintain, modify and update the record of an assigned unit. Retrieve and compile information and

     

    purge files in order to provide current and accurate data.

     

    + Monitor and keep inventory of office supplies and forms and place orders as needed to maintain

     

    appropriate supply levels.

     

    + Prepare and process time reports and payroll actions. Review and correct timesheets and exception

     

    reports to assist with the accurate and timely payment of university personnel.

     

    + Provide functional supervision to clerical support personnel. Assign and review work. Train in

     

    appropriate methods and procedures.

     

    + Perform related work as assigned.

    ADDITIONAL COMMENTS

    This level of Office Services Clerk involves routine work which is moderately complex in nature and

    which allows the position incumbent to choose the most appropriate procedure to follow in order to

    complete an assignment. Supervision is available to assist on work not clearly covered by standard

     

    procedures and functional supervision is typically provided to clerical support personnel. Although this

    classification is at the same level of a Secretary II, not enough of the traditional secretarial duties are

    expected of position incumbents to warrant a classification in the secretarial hierarchy. This

    classification is located in a School, College, Division or Center/Institute of the University and the

    specific work performed may vary considerably among those assigned to this classification. This

     

    classification reports to and receives work direction from a professional or management level position.

    Unique duties:

    Qualifications:

    MINIMUM QUALIFICATIONS

    + High school graduate with some progressive clerical or secretarial experience or an equivalent

     

    combination of education and/or experience.

     

    + Ability to operate standard office equipment including word processor, personal computer and

     

    software needed for storing, retrieving, formatting and integrating data.

     

    + Experience providing functional supervision or work leadership desired.

    + Good organizational skills.

    + Ability to communicate effectively with others.

    + Ability to perform basic bookkeeping duties.

    + Ability to type with speed and accuracy, including medical, legal or bilingual terminology.

    + May be required to use transcription skills.

    + Typically, incumbents have held lower-level clerical and/or secretarial positions.

    Preferred qualifications:

    School/College/Division:

    H92 - VP Student Affairs

    Primary department:

    H2003 - Credit Program Lifelong

    Employment type:

    + Regular Employee

    + Job type: Full Time

    + Job category: Staff/Administrative

    Funding/salary information:

    + Compensation type: Annual Salary

    + Hourly rate:

    + Salary minimum:

    + Salary hire maximum: 38,404

    Working conditions:

    Location for this position is at the Educational Outreach - ATEC -Warren Campus and the OSC II position hours are: Monday through Thursday, 1:00-9:30pm, Friday, 8:30-5:00pm.

    Job openings:

    + Number of openings: 1

    + Reposted position: No

    + Reposted reason: None (New Requisition)

    + Prior posting/requisition number:

    Background check requirements:

    University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

     

    The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.