• Administrative Assistant 2, City Science

    Massachusetts Institute of Technology (Cambridge, MA)


    Administrative Assistant 2, City Science

     

    + Job Number: 25389

    + Functional Area: Administration

    + Department: Media Lab

    + School Area: Architecture & Planning

    + Pay Range Minimum: $27.00

    + Pay Range Maximum: $32.90

    + Employment Type: Full-Time

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule: Monday through Friday

    + Pay Grade: 5

     

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    Posting Description

    ADMINISTRATIVE ASSISTANT 2, CITY SCIENCE, Media Lab, to provide complex administrative, financial, and operational support to the City Science research group as the operational hub supporting daily research activities in a fast-paced academic environment. Primary focus is finance, e.g., monitor budgets and expenditures; process purchasing, reimbursements, invoices, contracts, and independent contractor; maintain financial records, complete monthly Financial Review & Control; assist with administrative components of grant applications; manage PI and team calendars, meetings, and complex scheduling; triage and respond to internal and external communications; coordinate domestic and international travel, visas, itineraries, and expense reporting; serve as primary information resource for group; onboard new group members; draft routine correspondence and support day-to-day operations; support planning and coordination of the annual City Science Summit and other events; facilitate logistics for research projects, exhibitions, meetings, and demos; coordinate hiring and supervision of student workers and contractors; support academic activities, visiting students, UROPs, and deadlines; maintain research group website.

    Job Requirements

    REQUIRED: High School diploma or equivalent; a minimum of three years administrative or related experience; strong organizational, communication, and customer service skills; high attention to detail, discretion, and ability to manage competing priorities; and proficiency with Google Workspace and comfort learning new tools. PREFERRED: Associate or Bachelor’s degree; experience in academic or research environments; familiarity with MIT systems; and website, social media, or additional language skills.

     

    12/19/2025