• Senior Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    We are seeking a seasoned Senior Administrative Assistant / Executive Assistant to provide high-level administrative and operational support to the executive leadership team, including the CEO, CFO, and COO of a senior living facility. This role serves as the primary administrative support for the corporate office and plays a key role in supporting multiple departments, managing executive priorities, and representing the executive office with professionalism and discretion. This role REQUIRES prior experience within the senior living/care industry.

     

    This is a fully onsite role based in Kearny Mesa. The ideal candidate is highly organized, tactful, comfortable working independently, and able to manage multiple priorities in a fast-paced, executive-facing environment.

     

    Reporting Structure

     

    + Reports directly to company partners (CEO, CFO, COO)

    + Acts as the sole administrative support for the corporate office

    Key Responsibilities

    Executive & Administrative Support

     

    + Provide day-to-day administrative support to executive leadership

    + Manage executive calendars, meetings, and scheduling

    + Coordinate domestic travel for executives (monthly travel for COO; quarterly/biannual events)

    + Assist executives with tasks related to home office operations

    + Handle confidential and sensitive information with discretion

     

    Office & Operations Support

     

    + Serve as the primary administrative point of contact for a corporate office of ~20 employees (approximately 15 onsite at a time)

    + Order and manage office and kitchen supplies; oversee regular inventory

    + Support office logistics, reservations, and special events

    + Represent the corporate and executive office professionally to internal and external stakeholders

     

    Accounting & Vendor Coordination (Support Level)

     

    + Reconcile vendor receipts tied to capital requests

    + Support purchase order creation and approval workflows

    + Assist with invoice preparation in coordination with interior designers and VPs

    + Support compliance-related documentation (including DOT-related items)

    + Accounting experience is helpful; training and coaching can be provided

     

    Project & Event Support

     

    + Assist with quarterly, biannual, and special events

    + Coordinate reservations and logistics for company communities and events

    + Support multiple projects simultaneously, including during quarter-end and year-end close periods

    Requirements

    Qualifications & Experience

     

    + Senior living/care experience is REQUIRED.

    + 5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role

    + Experience supporting senior executives in a fast-paced environment

    + Strong organizational skills with the ability to manage multiple priorities

    + Comfortable working independently with minimal supervision

    + Professional, business-direct communication style

    + High level of discretion and confidentiality

    + Accounting or finance exposure is a plus but not required

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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