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Description We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.

Responsibilities:

• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.

• Perform data entry tasks with precision to maintain accurate records and databases.

• Support daily office functions, including scheduling, filing, and managing correspondence.

• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.

• Coordinate meetings and appointments to ensure effective time management.

• Prepare and distribute internal and external communications, including memos and emails.

• Maintain an organized workspace by managing office supplies and inventory.

• Assist with documentation and record-keeping to ensure compliance and efficiency.

• Collaborate with team members to ensure smooth workflow and timely completion of tasks. Requirements • Proven experience in administrative assistance or a similar role.

• Strong communication skills, both verbal and written.

• Proficiency in data entry and familiarity with office software.

• Ability to handle inbound calls professionally and with excellent customer service.

• Outstanding organizational skills and attention to detail.

• Experience in receptionist duties, including managing visitor interactions.

• Capability to multitask and prioritize tasks in a dynamic environment.

• High level of reliability and commitment to maintaining confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .