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Description

We are looking for a dynamic Administrative Assistant to join our team in Santa Monica. In this contract role, you will play a key part in creating a welcoming and efficient workplace environment while providing essential support to both colleagues and visitors. This position is ideal for someone who thrives in a detail-oriented setting and enjoys multitasking to ensure seamless daily operations.

Responsibilities:

• Serve as the primary point of contact for visitors and clients, ensuring they are greeted warmly and courteously.

• Oversee the maintenance and cleanliness of common areas, conference rooms, and the front desk to uphold a productive and inviting environment.

• Coordinate company events, such as team luncheons and holiday celebrations, contributing to a positive work culture.

• Collaborate with the IT team to resolve technical issues related to office equipment and assist with ad hoc projects.

• Manage facility-related tasks, including scheduling conference rooms, organizing catering services, and monitoring visitor access.

• Handle administrative tasks such as processing mail, managing office supplies, and issuing work orders to vendors.

• Create purchase orders and provide support with scheduling meetings, tracking expenses, and other administrative functions.

• Lead or assist with special projects to enhance workplace efficiency and experience.

• Continuously seek opportunities to improve processes and contribute to a better work environment.

Requirements • At least 1 year of experience as a receptionist or administrative assistant in a detail-oriented environment.

• Familiarity with the financial services industry is an advantage.

• Strong verbal and written communication skills, with an emphasis on clear and effective interactions.

• Exceptional organizational abilities and attention to detail, especially under pressure.

• Proven ability to manage multiple tasks simultaneously, including handling calls and guest interactions.

• Demonstrated ability to maintain confidentiality and handle sensitive information.

• Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.

• Comfortable interacting with senior business leaders. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .