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Description

Our client is in need of a dedicated Project Administrative Assistant to join their team in Castroville, Texas. The right candidate will provide essential administrative support to a construction site project team, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to dynamic projects while fostering collaboration and attention to detail.

Responsibilities:

• Provide daily administrative support to the construction site project team, ensuring efficient workflows.

• Process expense reports and maintain accurate financial documentation for Project Executives and Managers.

• Organize and manage project-specific tools, calendars, conference rooms, and access materials.

• Maintain project organizational charts and seating arrangements, keeping records updated.

• Coordinate travel arrangements, including reservations, accommodations, and itineraries for team members.

• Schedule and organize project-related meetings, prepare agendas, and document minutes for distribution.

• Address office inquiries from staff, clients, and vendors, escalating issues when necessary.

• Facilitate project staff orientations and transitions, ensuring smooth integration into the team.

• Oversee the ordering and management of supplies to support project office operations.

• Assist with special projects and events, contributing to the overall effectiveness of administrative services.

Requirements

• Proven experience in administrative support, preferably within construction or project management environments.

• Strong organizational skills with the ability to manage timelines and prioritize tasks effectively.

• Proficiency in scheduling tools and document management systems.

• Excellent communication and interpersonal skills for detail-oriented interactions with team members and external stakeholders.

• Demonstrated ability to coordinate meetings and maintain accurate records.

• Familiarity with managing office supplies and technical troubleshooting.

• Knowledge of project management principles and practices.

• Commitment to fostering a collaborative and inclusive workplace culture.

Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .