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Description

This role supports the licensing portfolio of a global leader of apparel and design - by ensuring that contractual obligations are captured, managed, and executed across our enterprise systems. The ideal candidate is an expert in contract lifecycle management with a strong understanding of intellectual property, licensing law, royalty structures, compliance frameworks, and audit negotiation. They will play a pivotal role in managing our royalties contract management system, driving compliance with licensor requirements, and reducing contractual risk to the business.

Contract Lifecycle Management

+ Serve as the primary administrator and subject matter expert for the company's licensing and royalties contract management platform.

+ Draft, review, and maintain licensing agreements, amendments, and renewals in partnership with Licensing and Finance teams.

+ Ensure all contracts are accurately captured, tagged, and categorized within the system, including metadata for licensor, brand, territory, product category, royalty structure, and approval requirements.

+ Oversee version control, clause tracking, and full audit trail maintenance.

+ Building and maintaining relationships with key stakeholders resulting in effective decision-making and risk management within the licensing framework.

Licensing & Royalty Compliance

+ Interpret complex contractual terms and obligations (e.g., minimum guarantees, tiered royalty rates, caps, audit rights, approval workflows) and ensure they are accurately reflected in operational systems.

+ Identify and mitigate business risks related to contract terms and performance.

+ Proactively monitor and track contractual obligations, including reporting deadlines, renewals, minimum ad spend requirements, pre-approval conditions, and geographic restrictions.

+ Facilitate internal compliance by generating and distributing compliance checklists and obligation summaries to relevant departments.

+ Coordinate with finance and ERP teams to align contract terms with royalty calculation processes and payment schedules.

System Administration & Process Ownership

+ Lead day-to-day administration of the royalties contract management solution, including user provisioning, role-based access control, and escalation workflows.

+ Configure alerts and automated notifications for key contractual events (e.g., renewals, reporting deadlines, obligation thresholds).

+ Collaborate with IT and Operations teams to ensure system integrations (ERP, PLM) support seamless data flow and reporting.

+ Support data ingestion and validation efforts for legacy contract migration, including OCR/NLP extraction accuracy reviews.

Governance, Risk & Reporting

+ Maintain comprehensive audit trails for all contract actions and approvals.

+ Support internal and external audits, providing documentation and evidence of compliance as needed.

+ Generate and distribute royalty and compliance reports for licensors, brand managers, and executive stakeholders.

+ Contribute to continuous improvement by identifying process inefficiencies and recommending enhancements to workflows, system capabilities, or policy documentation.

Requirements • Minimum of 5 years' experience in contract administration, licensing, or legal operations within relevant industries such as apparel, consumer products, or entertainment.

• Strong understanding of contract lifecycle management, licensing law, and intellectual property.

• Proven ability to interpret and manage complex contractual terms, including royalty structures and audit rights.

• Experience with compliance frameworks and risk management strategies.

• Proficiency in administering contract management systems and maintaining accurate records.

• Excellent organizational skills and attention to detail for managing multiple contracts and deadlines.

• Strong communication skills to collaborate across various teams and stakeholders.

• JD or paralegal certification is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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