• Office Administrator

    Robert Half Accountemps (Norton, OH)


    Description

    Office Administrator (HVAC/Plumbing/Construction)

    Position Overview:

    We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism.

    Key Responsibilities:

    + Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance

    + Process invoices, billing, and assist with payroll duties; accuracy and attention to detail are essential

    + Provide exceptional customer service to clients, vendors, and internal staff in person, via phone, and by email

    + Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects

    + Track project timelines, maintain logs, and coordinate with field staff for job status updates

    + Maintain records related to compliance, certifications, and insurance

    + Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks

    + Identify opportunities to improve office processes and implement best practices to support business objectives

    Requirements

    Required Qualifications:

    + Proven office administration experience in the HVAC, plumbing, or construction industries

    + Demonstrated ability to work independently as the sole administrative professional in an office setting

    + Comfortable handling billing, payroll, and customer service activities (proficiency not required, but must be able to perform duties reliably)

    + Strong working knowledge of Microsoft Excel and basic office software

    + Excellent organizational, communication, and multitasking skills

    + Ability to prioritize workload and solve problems proactively

    Preferred Qualifications:

    + Familiarity with industry project management software or ERP systems

    + Experience assisting with estimating and document preparation for service or construction projects

    + Certification as a Certified Administrative Professional (CAP) or similar credential is a plus

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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