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Details

**Open Date** 01/20/2026

**Requisition Number** PRN16696N

**Job Title** UU Student - Admin/Clerical

**Working Title** Academic Materials Associate

**Career Progression Track** SJ

Track Level

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 19-20

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

M-Sa, 19-20 hours a week, some weekends and holidays.

**Is this a work study job?** No

**VP Area** President

**Department** 00435 - University Campus Store

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $14.50/h

**Close Date** 03/20/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Academic Materials Associate supports the daily operations of the Academic Materials department by assisting students, faculty, and staff with course materials. This position includes data entry, inventory management, customer service, and coordination with vendors and professors. Comprehensive training is provided, including hands-on instruction in NetSuite, VitalSource, and department procedures. This role is ideal for a detail-oriented individual who is reliable, willing to learn, and comfortable working with computer systems for extended periods of time.

Why Work at the University Campus Store?

Employees at the University of Utah Campus Store enjoy a wide range of benefits that support both personal and professional well-being. These include:

Employee discounts on Campus Store merchandise

Opportunities for career growth and advancement within the store

Flexible scheduling opportunities.

The Campus Store is consistently ranked among the top 15 institutionally run stores in the nation and proudly serves over 40,000 students, faculty and staff, along with millions of visitors each year. Learn more about our mission and values here www.store.utah.edu

Responsibilities

* Perform accurate data entry related to course materials, inventory, and adoptions, with training provided

* Assist students and faculty with obtaining required course materials and understanding program options

* Answer phone calls and respond to emails in a professional and timely manner

* Contact vendors to request and follow up on invoices

* Contact professors regarding course material adoptions via phone and email

* Process and manage pushes from VitalSource to NetSuite after receiving training

* Help set up, create, and manage books in VitalSource and NetSuite

* Attach textbooks to classes and verify course accuracy

* Unpack, stock, and organize received textbooks

* Order textbooks and help maintain accurate inventory records

* Create, package, and process chargebacks

* Create and maintain spreadsheets for tracking and reporting

* Assist students and professors with understanding the Utah Day One Access Program

* Perform general office and Academic Materials tasks as assigned

Minimum Qualifications

Must be a current University of Utah student.

Preferences

* Strong attention to detail and organizational skills

* Ability to focus on computer-based work for extended periods

* Ability to lift approximately 45 pounds

* Punctual, dependable, and accountable

* Available to work afternoon shifts

* Customer service experience

* Data entry experience

* Experience with Excel and/or Google Docs

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.