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Position Information

Posting NumberSRGV8705

Working TitleACADEMIC RECORDS ANALYST

Number of Vacancies1

LocationBrownsville, Texas

DepartmentRegistrar

FTE1.0

FLSAExempt

Scope of Job

Responsible for coordinating registrar functions including, but not limited to, analyzing student records, processing student record requests, verifying and maintaining student records, coordinating related communications, and requesting and analyzing reports associated with compliance matters. Identifies and resolves complex problems associated with student and class data.

Description of Duties

• Interprets and applies academic policies and procedures to student records.

• Submits enrollment reports for state and federal compliance.

• Analyzes student records data to ensure integrity of students’ majors and graduation records.

• Coordinates and monitors end-of-term processes related to grading, repeated classes, academic standings and degree posting.

• Coordinates and monitors start-of-term processes related to registration, attendance verification, drop processes, and reinstatements.

• Assists office leadership with coordination of strategic student and faculty communications.

• Assists with registration set-ups, course inventory updates and class scheduling processes as needed.

• Reconciles data via recurring and ongoing data reconciliation projects based on requested reports to achieve greater data integrity across all elements of students’ academic records,

• Monitors enrollment processes including withdrawals to ensure compliance with state and federal rules.

• Proactively identifies problems and concerns, proposes solutions, and implements appropriate changes in partnership with supervisors and colleagues.

• Identifies opportunities for process improvements and supports the implementation strategically and timely through partnerships with stakeholders.

• Leverages opportunities to evaluate business processes along with student enrollment data to achieve greater data integrity and adheres to institutional, state, and federal regulations.

• Develops and maintains office policies and procedures, as well as detailed instructional desk manuals.

• Provides training and support to peers in the office and Student Service Centers.

• Communicates and enforces institutional academic policies and ensures that exceptions to policy are appropriately approved and documented.

• Develops, cultivates, and maintains positive working relationships with faculty members, advisors, Strategic Enrollment partners, and students.

• Exercises independent judgment and authority as required and appropriate while enforcing UTRGV academic policies and procedures.

• Provides reports and status updates to Associate Registrar and University Registrar as requested.

• Assists with commencement ceremonies.

• Assists with recruitment events as needed.

• Performs other duties as assigned.

Supervision Received

General supervision from Assistant Registrar, Associate University Registrar or assigned supervisor.

Supervision Given

May supervise assigned support staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

None.

Licenses/Certifications

None.

Required Experience

Three (3) years of experience in student admissions, student records or related environment, or demonstrated experience with data analysis, data validation, and problem resolution.

Preferred Experience

None.

Equipment

Use of standard office equipment. Knowledge of student information system, preferably Banner, from Ellucian, preferred.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Exceptional planning and organizational skills. Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills, demonstrate interpersonal skills, and independent decision making and problem solving ability.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date12/22/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/49703

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document