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Executive Assistant I / Contract / Onsite / Oakland, CA

Oakland, CA

Hybrid

Contract

$40/hr - $42/hr

Exciting Executive Assistant opportunity with an established firm.

Contract Duration: 6+ Months

This is fully onsite in either San Francisco or Oakland offices

Job Title: Executive Assistant I

Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

Required Skills & Experience

Skills/Experience: Minimum Qualifications

• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.

• Strong organizational, problem-solving, and analytical skills.

• Ability to maintain confidentiality in a variety of matters.

• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.

• Ability to accurately prepare and maintain records, files, and reports.

• 1+ years of experience w/High School

Knowledge, Skills, Abilities

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications.

What you will be doing:

• Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc..

• Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.

• Maintains agendas and tracks completion of agenda items.

• Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.

• Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Tracks and coordinates with staff to ensure completion of all action items for the Executive.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.

• Provides support to team and leaders

• Assists with daily activities and special projects

• Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics

• This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

You will receive the following benefits:

+ Medical Insurance - Four medical plans to choose from for you and your family

+ Dental & Orthodontia Benefits

+ Vision Benefits

+ Health Savings Account (HSA)

+ Health and Dependent Care Flexible Spending Accounts

+ Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance

+ Hospital Indemnity Insurance

+ 401(k) including match with pre and post-tax options

+ Paid Sick Time Leave

+ Legal and Identity Protection Plans

+ Pre-tax Commuter Benefit

+ 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

**Posted by:** Valerie Harrison

Specialization:

+ Administrative / Clerical