"Alerted.org

Position Details

Position Information

Department Pharmacy Professnl Instr (PHR)

Classification Title Administrative Program Spec

Job Title Administrative Program Specialist

Appointment Type Classified Staff

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category Regular

Job Summary

This recruitment will be used to fill one full-time Administrative Program Specialist position for the College of Pharmacy at Oregon State University ( OSU ).

The position provides comprehensive administrative and program management for the OSU College of Pharmacy’s Pharm.D. program, with primary responsibility for program coordination, event support, and engagement tracking. This position serves as a key point of contact for the College, both internally and for prospective Pharm.D. students, coordinating cross-campus projects, program initiatives, and events related to the Pharm.D. program.

Reporting to the Operations Manager, this position works closely with the Office of Student Success and Engagement, as well as faculty and staff, to support program activities and ensure alignment with institutional and accreditation requirements. This position applies and interprets policies and procedures to support consistent and compliant program operations, serving as a resource to students, faculty, and staff.The role conducts program analysis and reporting, identifying trends, monitoring outcomes, and recommending process improvements to enhance efficiency.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

Pharm.D. Program Administrative Support– 45%

+ Assists the Operations Manager and Office of Student Success and Engagement in the overall coordination and implementation of the Pharm.D. program.

+ Communicates with the general public, prospective students, and partners who have questions or request information about the Pharm.D. program, providing accurate interpretation of program policies and curriculum requirements.

+ Manages Pharm.D. student compliance requirements, including OHSU badging, background checks, and Banner audits; monitors completion, communicates with non-compliant students, and ensures adherence to OHSU and OSU standards.

+ Manages and interprets Pharm.D. exam score data, preparingreports for the advising team and program leadership to support student success and continuous program assessment.

+ Oversees the collection, analysis, and distribution of course and learning objective survey results, compiling summary reports and making recommendations to the Associate Dean of Academic Programs, Director of Assessmentto inform curriculum review and planning.

+ Coordinates academic support activities, including Pharm.D. classroom scheduling, exam coordination, and classroom technology readiness, ensuring smooth instructional operations.

+ Maintains and updates key program documentation and operational procedures to reflect current policies and accreditation standards.

Events & Engagement Program Support – 35%

+ Coordinates College and program events such as orientations, student activities, information sessions, and open houses, ensuring alignment with program goals and adherence to OSU policies and procedures.

+ Manages event planning and execution, including RSVP tracking, preparing program materials, and providing day-of-event support.

+ Responsible for tracking College-wide engagement and event activities, including data collection and report preparation.

+ Analyzes event participation and outcomes to identify trends, and recommends strategies to strengthen future student, alumni, and donor engagement efforts

HR Operations Liaison – 10%

+ Supports the Operations team as a liaison for HR related processes across both campuses.

+ Responsible for onboarding and offboarding employees, including technology requests and other related administrative needs.

+ Interprets and explains HR policies and procedural requirements to faculty, staff, and student employees.

+ Partners with OSU and OHSU service units to ensure compliance with HR, technology, and facilities requirements, including access, badging, and records management. Provides guidance to faculty and staff on OSU and OHSU policies.

+ Manages processes for academic faculty recruitment and searches, including travel coordination, interview scheduling, meeting logistics, and hospitality arrangements.

Student Worker Oversight – 10%

+ Provides leadership and daily oversight for assigned student workers, including hiring, training, scheduling, and performance evaluation.

+ Oversees day-to-day work, establishes performance goals, and provides feedback to ensure quality and timely completion of assignments.

+ Guides student workers in supporting meetings, events, and program activities, fostering professional development and accountability.

What We Require

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.

What You Will Need

+ Ability to work independently and manage multiple priorities.

+ Experience coordinating projects and/or monitoring compliance.

+ Strong communication skills enabling clear, concise communications with diverse groups of students, employees, and the public.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

+ Experience in the collection, analysis, and distribution of data.

+ Experience in supporting an academic program.

+ Experience managing HR processes such as onboarding, offboarding, etc.

+ Experience managing and coordinating events.

Working Conditions / Work Schedule

This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the College of Pharmacy space on the Oregon State University’s Corvallis campus. Some evening or weekend hours may be required on infrequent occasions with advance notice. Occasional travel to the Portland campus may be required (less than once per quarter).

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $22.84

Max Salary $34.70

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/175428

Posting Detail Information

Posting Number P05498CT

Number of Vacancies 1

Anticipated Appointment Begin Date 02/01/2026

Anticipated Appointment End Date

Posting Date 12/22/2025

Full Consideration Date

Closing Date 01/11/2026

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.

Your profile MUST clearly show how you meet the minimum/required qualifications for the position.

Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Shayna Fleming

[email protected]

541-243-3388

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/175652

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.