"Alerted.org

Description

Key Responsibilities

Inventory Control

+ Maintain accurate inventory levels for vehicle parts, shop supplies, and consumables.

+ Conduct regular cycle counts; reconcile discrepancies and update inventory system.

+ Track usage trends and adjust min/max levels to prevent downtime and overstock.

+ Ensure all received items are properly labeled, stocked, and recorded.

+ Monitor warranty parts and core returns, ensuring timely processing.

Procurement

+ Purchase parts, shop supplies, and services from approved vendors.

+ Build and maintain vendor relationships.

+ Create and track purchase orders, verify invoices, and resolve discrepancies.

+ Monitor delivery schedules and expedite urgent orders as needed.

Service Writer / Maintenance Coordination

+ Greet drivers or internal customers and document repair needs accurately.

+ Create and manage work orders, ensuring all labor, parts, and notes are recorded.

+ Schedule maintenance and repair work based on shop workload and urgency.

+ Communicate status updates to drivers, supervisors, and management.

+ Support technicians by ensuring parts availability and accurate documentation.

+ Maintain compliance with safety regulations, DOT requirements, and company policies.

+ Assist with preventive maintenance scheduling and vehicle service tracking.

Qualifications

+ High school diploma or equivalent; technical or business coursework preferred.

+ Experience in inventory control, purchasing, or automotive/fleet maintenance.

+ Knowledge of vehicle components, repair processes, and maintenance scheduling.

+ Strong organizational skills with attention to detail and accuracy.

+ Proficiency in inventory or fleet management software (e.g. TMT).

+ Excellent communication and customer service skills.

+ Ability to prioritize tasks in a fast-paced shop environment.

+ Valid driver’s license (CDL a plus but not required).