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Job Overview:

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required.

Key Responsibilities/Accountabilities:

+ Electronic and hard copy filing and file maintenance.

+ Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs

+ Printing, copying and scanning of hard copy files.

+ Data entry and validation in electronic databases.

+ Develop and compile weekly reports.

+ Schedule meetings.

+ Maintains and communicates group calendars.

+ Orders departmental supplies.

+ Corresponds with vendors for departmental needs and invoicing.

+ Coordinates/schedules departmental events including catering needs.

+ Meets and escorts visitors.

+ Answers phone calls.

+ Takes messages/meeting minutes.

+ Coordinates building maintenance needs.

+ Other activities as assigned.

+ Maintain mail log

+ Additional administrative duties as required

+ Provide coverage for other administrative personnel including acting as receptionist.

+ Assist with distribution of correspondence/documents from various departments.

Basic Qualifications:

+ Works with moderate supervision/guidance.

+ Works on straightforward tasks using established procedures.

+ Proficient in Microsoft Office Suite.

+ Quick learner

+ Be able to work independently

+ Strong attention to detail.

+ Strong proofreading and editing skills.

+ Ability to maintain a high level of confidentiality.

+ Excellent written, verbal and interpersonal skills.

ABOUT APTIM

APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.

What you can expect from APTIM:

+ Work that is worthy of your time and talent

+ Respect and flexibility to live a full life at work and at home

+ Dogged determination to deliver for our clients and communities

+ A voice in making our company better

+ Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $20.50-$23 per hour DOE. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ .

+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.

+ Life insurance

+ Short-term and long-term disability insurance

+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

+ APTIM 2025 401(k) Plan Features (makeityoursource.com) (https://aptim.makeityoursource.com/getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)

+ APTIM - Helpful Documents

Watch our video:

About APTIM - In Pursuit of Better

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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing [email protected] or calling 855.343.5600 for assistance.

EOE/Vets/Disability