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Job Title

FBS Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel.

Essential Duties/Tasks

Business/Customer Support

+ Serves as primary contact for designated accounts within the Department of Student Activities

+ Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions

+ Responsible for communicating policies and procedures to student leaders & advisors

+ Research policies, practices, and atypical transactions and makes recommendations as needed

+ May coordinate a specialized or complex task for one or more units

+ May review financial transactions for compliance

+ May be subject matter expert for certain types of financial transactions for the university

+ May provide customer service

Reporting/Documentation

+ Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity

+ Enters and reviews non-routine travel expense reports

+ Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors

+ Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

+ Assigns commodity or account codes to requisitions and invoices as directed

+ Meets established processing goals as directed

+ May prepare and update non-standard reports and assist with complex reports

+ May assist with account verification or reconciliation and research discrepancies

+ May assist with gathering transaction data/information

+ May enter payment and enclosure distribution

+ May review financial transactions for compliance

Training/Support

+ May support and shadow strategic partners

+ May draft and update internal job aides

+ May supervise student workers

Department Use

+ Provides financial support to student organizations such as the Student Government Association (SGA) committees as well as their advisors

+ Serves as primary contact for student leaders regarding fiscal account purchases and activity

+ Assists student leaders with purchases and advises on allocation budgets as needed

+ Provides TAMU One Cards to student leaders and processes payments

+ Provides financial training to student leaders as needed

What you need to know

Salary: $47,000-$50,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ High School diploma or equivalent combination of education and experience

+ Six years of related experience

Preferred Qualifications

+ Previous TAMU experience and experience with TAMUS financial systems such as Emburse Expense, AggieBuy, FAMIS/Canopy, etc.

Knowledge, Skills, and Abilities

+ May review financial transactions for compliance

+ Ability to work independently, problem-solve, think critically, and communicate proactively

Other Requirements and Factors

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.