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Job Title

Executive Assistant I

Agency

Texas A&M University

Department

School of Engineering Medicine

Proposed Minimum Salary

Commensurate

Job Location

Houston, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The School of Engineering Medicine (http://enmed.tamu.edu/) in collaboration with Texas A&M College of Engineering, Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENME D . This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “ Physicianeers .” ENME D delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engineering degree in the same four years.

What we want

The Executive Assistant I provides administrative support to the department leadership and faculty. Work involves coordinating high-level operations of the department. Exercises discretion and independent judgment with respect to matters of significance.

What you need to know

Salary: W ill be commensurate based on the selected hire’s education and experience .

Please note: This position is fully funded for one (1) year. Continuation of employment beyond the initial year is contingent upon the availability of additional funding and is not guaranteed.

Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume .

Required education and experience

+ Bachelor’s degree in applicable field or equivalent combination of education and experience.

+ Three years of office administration

Preferred qualifications

+ Five years of experience in office administration.

+ Demonstrated ability to implement best-practice in office management.

+ Proactive approach with a strong sense of ownership and initiatives.

Responsibilities

Executive Support

+ Coordinates meetings, and other activities

+ Schedules appointments and manages calendar.

+ Prepares travel arrangements and itineraries and may approve and process travel reimbursements.

+ Provides technical guidance and advice on administrative matters to department management and faculty.

+ Coordinates and monitors action items and assignments made by the department head and faculty.

+ Communicates policies, procedures, standards, and methods.

+ Interprets policies, rules, and regulations.

+ Assists in compiling reports, maintains records and other documents.

Office Operations and Events

+ Drafts and manages correspondence and communications.

+ Prepares notices or agendas for meetings.

+ Responds to inquiries, resolving problems or inquiries.

+ Reviews administrative practices and programs and assists in formulating policies.

+ Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.

Records

+ May have fiscal records management responsibilities.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the   Teacher Retirement System of Texas  (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.