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Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

Finance And Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health (https://health.tamu.edu/index.html) encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator II provides support and coordination for business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring and reporting accounts and budget data with limited supervision.

What you need to know

Salary: W ill be commensurate based on the selected hire’s education and experience .

Schedule: Full-Time

Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume .

Required education and experience

+ Bachelor’s degree in accounting or equivalent combination of education and experience.

+ Three years of related experience in general office, accounting or personnel operations.

Preferred qualifications

+ Experience working in a University setting

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal communication skills.

+ Planning and organizational skills.

+ Ability to multitask and work cooperatively with others.

Responsibilities

Procurement & Accounts Payable

+ Coordinates and oversees purchasing activities to ensure compliance with university, federal and state regulations.

+ Assists with ensuring vendor files are up-to-date and obtain required forms for new vendors.

+ Processes invoices for Finance & Administration and ensures compliance with university, federal and state regulations.

+ Serves as primary department allocator for Finance & Administration and reviews invoices to ensure they are accurate and in compliance with university, federal and state regulations.

Travel Financial Administration, Compliance & Reporting

+ Reviews, approves and processes travel and purchasing card reports in Emburse.

+ Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units.

+ Audits and provides initial approval on each Emburse report to ensure compliance with rules and regulations.

+ Investigates and resolves errors on transactions with corresponding departments to ensure purchasing and travel compliance with rules and regulations.

Financial Coordination and Problem Resolution

+ Serves as second reviewer and processes necessary corrections for monthly reconciliations.

+ Propose solutions to routine financial problems.

+ Propose solutions for travel-related issues as they arise.

+ Serves as a liaison with Financial Management Operations regarding travel-related and accounts payable issues.

+ Attends webinars organized by Financial Management Operations and ensure the department is following the latest guidelines. Provides a plan for any new policy or procedures presented by Financial Management Operations.

Records and Document Management

+ Coordinates annual fiscal year closing activities and drafts new fiscal year plans.

+ Serves as backup for reviewing and entering Maestro Grants and ensures accounts are set up correctly.

Business Office Support & Special Projects

+ Completes departmental tasks as necessary

+ Assists with special projects related to state funding and annual financial report.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.   Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.   Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the   Teacher Retirement System of Texas  (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.