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Job Title: Executive Administrative

Join our team and play a pivotal role in shaping the experience of top-tier talent. As an Executive Candidate Care Coordinator, you’ll be the trusted partner ensuring a seamless, world-class journey for Vice President and above candidates across the globe. This is more than scheduling—it’s about delivering an exceptional, personalized experience that reflects our commitment to excellence.

Why This Role Matters:

You’ll be at the heart of executive recruitment, working closely with senior leadership and global stakeholders to create a smooth, professional, and memorable process for candidates. Your work directly influences how future leaders perceive our organization.

What You’ll Do:

+ Deliver White-Glove Service: Provide high-touch support to VP+ candidates, ensuring every interaction is professional and personalized.

+ Own the Process: Coordinate complex interview schedules, executive assessments, and global travel logistics with precision.

+ Be the Go-To Expert: Act as a Talent Ambassador, liaising between candidates, hiring managers, and stakeholders to guarantee a seamless experience.

+ Drive Operational Excellence: Track and manage all logistics for executive recruitment projects, ensuring accuracy and timeliness.

+ Support Pre-Boarding: Initiate background checks, drug screens, and employment verifications while partnering with Global Mobility and Immigration for smooth onboarding.

+ Enhance the Experience: Identify process improvements to elevate candidate and hiring manager satisfaction.

+ Collaborate Globally: Work across time zones and cultures, building strong relationships with executive leadership and their teams.

What You Bring:

+ Education: High School Diploma required; Bachelor’s degree preferred.

+ Experience: 2+ years supporting executive-level talent across multiple time zones; 3+ years in HR Admin or Executive Support (Talent Acquisition experience preferred).

+ Skills: Exceptional communication, critical thinking, and problem-solving abilities; proficiency in Workday and Microsoft Office Suite.

+ Mindset: Strong sense of urgency, adaptability, and commitment to delivering excellence.

Why You’ll Love It Here:

+ Impact: Your work shapes the first impression of our future leaders.

+ Exposure: Collaborate with C-Suite executives and global teams.

+ Flexibility: Enjoy a hybrid schedule (50% remote, 50% onsite in Tampa).

+ Growth: Opportunities to learn, innovate, and influence executive talent acquisition strategies.

Job Type & Location

This is a Contract position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $31.00 - $33.20/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Tampa,FL.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.