"Alerted.org

Job Title: Office AdministratorJob Description

The Office Administrator will perform administrative tasks to support operations and accounting. This role involves ensuring inventory accuracy, managing documents, handling invoicing, and performing other tasks to ensure smooth business processes.

Responsibilities

+ Prepare and process customer invoicing accurately and on time.

+ Perform system inventory adjustments.

+ Coordinate finished products for shipping and ensure timely delivery.

+ Scan, file, and organize documents for easy retrieval.

+ Maintain organized files and records.

+ Assist with reconciling inventory purchases, inventory costs, and validating the costs.

+ Other duties as needed to assist the departments.

Essential Skills

+ Experience in administrative assistance and office administration.

+ Proficient with Microsoft Office (Excel, Word, Outlook).

+ Ability to manage multiple tasks and meet deadlines.

+ Excellent communication and problem-solving skills.

+ Ability to read, write, and speak English fluently.

Additional Skills & Qualifications

+ Basic knowledge in purchase orders or invoicing is beneficial.

Work Environment

The work environment is in a newer, clean, and comfortable facility. The role is office-based but may sometimes require going into the warehouse to check inventory levels. The position follows a Monday to Friday schedule from 7:00am to 4:00pm, with a 1-hour unpaid lunch break. The dress code is business casual. The company offers 10 paid holidays, employee appreciation events every month, and a summer schedule from Memorial Day to Halloween, where employees leave at 11:00am on Fridays, making up the hours during Monday to Thursday.

Job Type & Location

This is a Contract to Hire position based out of East Earl, PA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in East Earl,PA.

Application Deadline

This position is anticipated to close on Dec 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.