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Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide comprehensive support across various functions, ensuring smooth and efficient operations. This role requires a highly organized individual capable of managing multiple priorities and supporting executives as needed.

Responsibilities

+ Support document filing and retention both physically and digitally.

+ Compile, summarize, and visualize information as requested.

+ Distribute group-specific electronic announcements, information, reports, and other communications.

+ Prepare for and support on-boarding & off-boarding of personnel.

+ Coordinate and schedule travel arrangements for executives, if required.

+ Manage and order office supplies.

+ Plan, organize, prepare for, and support large meetings/events for single or multiple departments.

+ Provide general support for visitors and arrange meeting/seating spaces and amenities.

+ Create, submit, manage, track, and receive purchase orders and invoices.

+ Track and manage department budgets and visualize usage condition.

+ Conduct department purchases within policies.

+ Support expense report creation and submission for executives, if required.

Essential Skills

+ 5+ years of administrative support experience.

+ Clear and effective written and verbal communication skills with members of varying levels of the organization.

+ Ability to represent concepts and data visually in graphs, tables, charts, and other images.

+ Demonstrated ability to multi-task, prioritize, and manage a high-volume of work requests from multiple sources.

+ Demonstrated ability to work independently, take initiative, manage time effectively, and proactively communicate with team and stakeholders.

+ Strong attention to detail and ability to identify and implement project and process changes in a dynamic environment.

+ Strong understanding of and ability to maintain privacy and confidentiality.

+ Demonstrated ability in Microsoft Office Suite applications (incl. Word, PowerPoint, Excel, SharePoint).

+ Experience with accounting/finance systems such as Ariba/SAP or capacity to learn on the job.

Additional Skills & Qualifications

+ Japanese language proficiency.

+ PowerBI and/or Power Apps experience.

+ Experience managing executives’ schedules.

Job Type & Location

This is a Contract position based out of Saline, MI.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saline,MI.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.