• Accounts Payable Specialist

    Aston Carter (Sacramento, CA)


    Job Title: Accounts Payable SpecialistJob Description

     

    The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, and supporting the overall efficiency of the Accounts Payable function. This role also includes clerical tasks such as document organization, reconciliations, and vendor communications.

    Responsibilities

    + Review, code, and enter vendor invoices into the accounting system, ensuring proper approvals and documentation.

    + Match invoices to purchase orders and receiving reports, researching and resolving discrepancies as needed.

    + Organize, scan, and maintain accounting records for compliance and audit readiness.

    + Open, sort, and process incoming mail, including printing and filing invoices for documentation.

    + Process and reconcile credit card transactions, ensuring receipts and approvals are complete.

    + Respond to vendor inquiries and assist employees with accounts payable-related questions, including research and phone follow-ups.

    + Maintain accurate vendor files, including new vendor setup and compliance documentation.

    + Assist with monthly reconciliations and preparation for month-end close.

    + Provide support during annual audits by gathering and organizing requested documentation.

    + Order office and accounting supplies, and manage returns when needed.

    + Support weekly check runs and payment processes by preparing documentation; serve as backup for payment processing (checks, ACH, wires) only when required, ensuring adherence to internal controls.

    + Provide excellent customer service to internal staff and external vendors.

    + Perform other duties as assigned by the AP Manager.

    Essential Skills

    + Experience in accounts payable (1+ year).

    + Proficiency in invoice processing and data entry.

    + Knowledge of Sage Intacct and Paycom systems.

    + Strong skills in reconciliation, purchase orders, and coding.

    Additional Skills & Qualifications

    + Associate’s degree in Accounting, Finance, or a related field is preferred.

    Work Environment

    This position is on-site. Once the employee becomes independent, a flexible workday may be offered.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Sacramento, CA.

    Pay and Benefits

    The pay range for this position is $27.40 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Sacramento,CA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 26, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.