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Travel and Training Coordinator (Washington, DC)

Job Title and Location: Full time Travel and Training Coordinator (Washington DC) Company mission: The Gemini 3 Group was founded in 2008 and is classified as an SBA 8(a)-certified and Economically Disadvantaged Women-Owned Small Business. We provide a team of committed, empowered and technically capable professionals to fulfill the mission(s) of our clients in the public and private sector(s). Our business approach is to synergistically apply core competencies, organizational capabilities, and resources to maximize success for our clients. People remain a priority with us; Our Clients, Our People, and Our Partners. G3G strives to provide superior quality and unparalleled customer service in all aspects of our business. We believe each employee contributes to the success and growth of our Company. It is our goal to provide our employees with a work environment that promotes professional and personal fulfillment, career development, and job enrichment. Job Summary/Purpose: The Gemini 3 Group is seeking aTravel and Training Coordinatorto help support the US Coast Guard in Washington, DC. Essential Responsibilities/Functions:

+ Understand and utilize numerous systems to execute duties: Defense Security Assistance Management System (DSAMS), and Direct Access (DA), and SANWEB

+ Assist with the scheduling, development, and management of pre-deployment training for members going overseas as required by the agency, Department of State, or Combatant Commander

+ Brief Coast Guard leadership at weekly meetings and when required.

+ Understand Foreign Military Sales (FMS), Foreign Military Financing (FMF), Maritime Security Initiative (MSI) and Bureau of International and Law Enforcement Affairs (INL) case development and management, technical and administrative support, as well as support to the USCG’s Non-Proliferation (NP), Export Controls and Border Security program.

+ Program, schedule and confirm international military students in DSAMS.

+ Effectively communicate with other stakeholders to fund and facilitate training (i.e., DoS, DoD, American Embassies, Combatant Commanders, etc.)

+ Understand and assist with managing/executing approved Interagency Agreements (IAA)

+ Attend annual Security Cooperation, Education and Training Working Group conferences to gather out year country training requirements.

+ Assist in the annual development of mobile training summary reports for submission, as mandated by Congress and other USG agencies.

+ Provide support to the USCG with FMS case development in DSAMS to include Price and Availability requests, Letters of Offer and Acceptance, amendments, and modifications.

+ Provide support to program execution activities that may include Joint Visit Inspections, site surveys, foreign visits, and program reviews.

+ Provide support to the USCG to coordinate and attend International Acquisition Program reviews and meetings; prepare visit/trip reports, letter, memos, executive summaries, Memoranda for the Record (MFRs), transmittal, graphics, briefings, and back up material.

+ Liaison with the Combatant Commands, foreign country SAOs, Foreign Commercial Service and Defense Attaches, and USCG regional training managers to aid in developing training and assistance strategies in support of Coast Guard FMS/EDA/FMF/MSI/INL activities.

+ Assist in the development of individual country and/or regional maritime capability development training and assistance strategies to combat maritime proliferation and non-proliferation threats and meet DoS program objectives.

+ Assist in the development and coordination of training sequences for international students that involve both the USCG and other services to include resident courses and on-the-job training programs tailored to an individual student, ship transfer training, and Mobile Education and Training Teams.

+ Assist with the planning, deploying, and execute mobile training teams in the host country, ensuring training follows U.S. DoS and host country objectives and that it compliments resident training programs.

+ Assist in managing training and technical assistance program data in standard DoD and USCG data management systems, to include the Defense Security Assistance Management System (DSAMS)

+ Assist in the planning, coordination, execution, and escort of foreign visitor delegations to USCG Headquarters, training centers, and operational units, sponsored by or directly support training and technical assistance programs.

+ Provide administrative support in the development of trip binders, when needed, for the Executive Staff.

+ Draft non-routine and routine correspondence for review, approval, and signature in accordance with applicable USCG guidelines; by utilizing word processing and graphics software to format and generate a variety of materials including correspondence, memos, syllabi, handouts, preparation of Microsoft power point slides and presentations, a variety of written documents to include recurring reports, logs, financial, travel and procurement documents.

+ Assist in coordinating various working group activities by organizing meetings, tele and video conferences; tracking and following up on project deadlines, arranging for briefing materials, collecting, and disseminating information required for pre-visit and pre-meeting briefings as well as post-meeting summaries and tracking of recommended action items.

Knowledge/Skills/Abilities

+ Strong interpersonal skills, including written and oral communication skills

+ Strong analytical, problem-solving skills, and attention to detail

+ Ability to foster and maintain effective relationships with a variety of entities to aid in performing job duties

+ Ability to work independently and take action on assigned tasks

+ Ability to adjust priorities quickly and work on multiple deadlines (daily, weekly, monthly yearly)

+ Proficiency in MS Office Suite

Required Experience:

+ Minimum three years of experience

+ Prior experience working with the military, international security cooperation or overseas billets a definite plus

+ Experience in personnel administration, training, or human resources also a plus

+ Experience with Oracle or Cognos accounting systems a plus.

Required Education, Licenses and Certifications:

+ Bachelors’ degree in related field preferred (International Relations, Finance, or Business), Direct experience may be substituted for degree

Security Clearance Requirements:

+ U.S. Citizen

+ Minimum of Active Secret clearance required

+ Must be able to pass a background check and FBI fingerprint check

Work Environment and Physical Requirements:

+ Have the ability to lift up to 25 pounds.

+ Have the ability to sit for long periods of time.

Benefits/Perks:

+ Medical, vision, and dental insurance

+ Life and disability insurance

+ 401(k)

+ Paid Holidays

+ Professional development and tuition reimbursement programs

+ Paid time off

+ HSA, FSA, Employee Assistance Program (EAP) and AD&D, Accident, Hospital, and Critical Illness Insurances.

+ Monthly team building events

+ Professional growth opportunities

+ Performance awards

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described. The Gemini 3 Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Department: Open Positions

This is a full time position