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NATIONAL LEADERS IN PEDIATRIC CARE

Ranked among the top 10 pediatric hospitals in the nation, Children’s Hospital Los Angeles (CHLA) provides the best care for kids in California.

Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.

The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.

Join a hospital where the work you do will matter—to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding.

It’s Work That Matters.

Overview

**Schedule:** Day shift, on campus

**Purpose Statement/Position Summary:** The Sr. Administrative Coordinator is responsible for providing administrative oversight for a broad range of assignments specific to department and/or division needs. May perform administrative duties for the department using discretion, interpretation, critical thinking and independent judgment. Activities include presentation creation, meeting scheduling, invoice and expense monitoring and processing, assisting in projects at direction of management. Serves as the point of contact for department information and reports. Provides recommendations for process improvement and quality assurance programs.

Position is responsible for:

• Providing high-level administrative and strategic support to Division Chief, anticipating needs and removing roadblocks before they arise.

• Planning, organizing, and managing multiple calendars across global time zones with discretion, accuracy, and a dedication to confidentiality.

• Organizing and managing key meetings, events, and team experiences — from off-sites and celebrations to planning sessions.

• Managing domestic and international travel, optimizing itineraries and vendor negotiations to ensure efficiency and cost-effectiveness.

• Preparing and reconciling expense reports, purchase requisitions, and related financial documentation.

• Developing and maintaining meeting agendas, team rhythms, and internal communications, fostering alignment across the organization.

• Taking detailed meeting minutes, track actions, and follow up to ensure execution on commitments.

• Curating and managing presentation and communication content that supports executive storytelling and collaborator engagement.

• Leading or supporting special projects that advance organizational effectiveness or innovation.

• Collaborating closely with other administrative partners to ensure seamless operations across Divisions.

**Minimum Qualifications/Work Experience:** 4+ year’s administrative coordination experience in healthcare environment required. Office management experience preferred and database management experience required. 5+ years of experience supporting Medical Directors, Division Chiefs, C-Suite level preferred.

**Education/Licensure/Certification:** Bachelor’s degree or relevant experience in lieu of degree.

Pay Scale Information

$64,501.00-$105,966.00

CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate’s starting pay will vary based on a number of factors, including, but not limited to education and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. CHLA looks forward to introducing you to our world-class organization where we create hope and build healthier futures.

Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you’ll find an environment that’s alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures – for our patients, as well as for you and your career!

CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932.

At Children’s Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. CHLA is an Equal Employment Opportunity employer. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.

Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.

Our various experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.

Ophthalmology