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Job Title: Billing Coordinator

**Reports To:** Office Manager

Position Summary:

The Billing Coordinator is responsible for preparing accurate, timely, and clear customer invoices, maintaining essential billing records, and supporting office operations. This role requires strong organizational skills, attention to detail, and effective communication with customers, vendors, and internal teams.

Duties and Responsibilities

+ Prepare invoices for customers in a precise, timely, and clear manner.

+ Develop rate sheets for customers and rental rates for Equipment.

+ Collaborate with the Projection Manager to prepare customer invoices.

+ Ensure invoices are delivered to the correct recipients and include all required customer information.

+ Maintain customer tax-exempt forms and status.

+ Process and maintain customer credit card payments.

+ Generate and update job procedures related to billing duties.

+ Maintain job files—both hard copies and digital records within company software.

+ Use Viewpoint Spectrum software to prepare customer invoices.

+ Prepare and distribute the daily job list.

+ Maintain quote files.

+ Attend staff meetings and job meetings as needed.

+ Answer incoming phone calls and provide support as needed.

+ Perform other duties as assigned by the Office Manager.

LSI Staffing is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact our HR department at (316) 262-0162.