• Project Program Specialist

    Arkansas State University (Jonesboro, AR)


    Job Details

    Please note: all position postings close at 12:00 A.M. CST on the position closing date

     

    Project Program Specialist

     

    Working Title Student Programs Coordinator

     

    Position # VET003

     

    Department College of Veterinary Medicine

    Employment Status:

    Full time (29-40 Hrs)

    Type of Employment:

    Staff

    # of openings:

    1

    Location:

    ASU-Jonesboro

    Proposed Salary Range:

    Commensurate with Experience

    Closing:

    1/8/26

     

    Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

    Position Summary:

    Arkansas State University College of Veterinary Medicine (CVM) invites applications for a Coordinator of Student Programs. This is a 12-month, full time staff position that collaborates closely with the Associate Dean for Admissions, Students, and Research and operates within the CVM’s Office of Student Programs and Admissions.

     

    The Coordinator of Student Programs is responsible for developing, implementing, and managing programs that support the academic success, professional development, wellness, and engagement of DVM students. This position oversees a wide range of student-centered initiatives, including, but not limited to the DVM Student Ambassador Program, peer tutoring program, registered student organizations (student clubs), and wellness activities as well as leading key administrative processes related to policy compliance and the CVM student dosimetry program.

    Duties & Responsibilities:

    + Serve as a primary point of contact for student questions and concerns related to student services.

    + Monitor student feedback and concerns, ensuring timely, appropriate, and compassionate follow-up and support.

    + Maintain regular communication with students regarding upcoming events, resources, and campus updates.

    + Develop, implement, and oversee the DVM Student Ambassador Program.

    + Provide leadership and coordination for the peer tutoring program, including tutor recruitment, training, scheduling, and tracking program use.

    + Support registered student organizations, including faculty advisor assignments, event planning and resource coordination.

    + Support and coordinate activities related to DVM student representatives, including class officers, industry representatives, and CVM committees.

    + Monitor and track student vaccinations, titers, health insurance, and other required documentation to ensure compliance with university and clinical site requirements.

    + Coordinate the radiation dosimetry program alongside the clinical skills team lead and Associate Dean for Clinical Programs for students participating in courses and clinical rotations involving radiation exposure.

    + Coordinate and oversee student wellness initiatives, including mental health, physical wellness, and stress management activities.

    + Organize and assist with major student events and ceremonies, such as orientation, White Coat Ceremony, and graduation.

    + Assist in maintaining current student information within the CVM Student Handbook, website, and social media platforms.

    + Support relevant CVM committees related to student programs, curriculum, or wellness.

    + Collaborate with university offices such as Student Affairs, Counseling Services, and Health Services to support DVM students.

    + Manage the excused absences and extended leave database, ensuring timely documentation, communication, and compliance with CVM policies.

    + Collect and maintain student data related to engagement, wellness, and compliance for reporting and continuous program improvement.

    + Perform other duties as assigned.

    Knowledge/Skills/Abilities:

    • Ability to build and maintain effective working relationships with students, faculty, and staff.

    • Ability to foster an inclusive, supportive, and engaging student environment.

    • Strong organizational, communication, and interpersonal skills with the ability to engage with a range of student populations

    • Ability to manage multiple programs simultaneously while maintaining attention to detail.

    • Familiarity or willingness to FERPA and other student privacy regulations.

    • Proficiency with Microsoft Office Suite and willingness to learn new technologies and systems.

    • Strong problem-solving skills and the ability to work independently and exercise sound judgment in student-related matters.

    • Ability to collect and summarize student data for institutional and accreditation reporting.

    • Ability to gather and summarize student data.

    General Days/Hours:

    Monday - Friday

    8:00 a.m. - 5:00 p.m.

     

    Occasional evening and weekend hours required for student events and ceremonies

     

    Regular and reliable attendance

    Other:

    Preferred Qualifications:

    Education - Master's Degree in in education, education leadership, higher education administration, college student personnel, psychology, education psychology, sociology, or similar field. Experience – Two or more years of experience working in student services or student affairs at the graduate level in higher education, preferably for a professional degree program.

     

    Questions can be directed to the Associate Dean for Admissions, Students, and Research. Dr. Sarah Hooper at [email protected].

    Minimum Qualifications:

    Education – Bachelor’s Degree

    E-Verify Participation Notice:

    https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

    E-Verify Right to Work:

    https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf