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Human Resources Specialist

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Human Resources Specialist

Salary

$32.94 - $40.62 Hourly

Location

Rochester MN 55904, MN

Job Type

Limited Term - FT

Job Number

20250095

Department

Human Resources

Opening Date

12/11/2025

+ Description

+ Benefits

+ Questions

POSITION DESCRIPTION

The City of Rochester welcomes applications for:

Human Resources Specialist

2 positions available

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITYshould be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together.

Nature of Work

The Human Resources Specialist provides professional and administrative support across multiple HR functional areas, including payroll administration, recruitment and workplace safety. The role serves as the first point of contact for employees and the public by providing front desk and phone support.

Duties include: accurate and timely completion of payroll processing tasks; processing accounts payable; posting and advertising open vacancies; answering customer inquiries; and data entry.

Limited Term:

This position is anticipated to last 18 - 24 months to support the City of Rochester's implementation of a new Enterprise Resource Planning (ERP) software. This role is contingent upon the availability of allocated funds, as well as favorable performance by the incumbent.

2026 Starting Rate of Pay

$32.94 per hour with advancement to $40.62 per hour.

Work schedule

The regular work schedule is Monday through Friday from 8:00 am to 4:30 pm. This position will be 100% onsite.

To have your application considered in the first round of reviews, please apply before December 29, 2025. Applications will be accepted until the position is filled.

The City of Rochester will not sponsor or transfer visas for this position including F1 OPT STEM.

DUTIES AND RESPONSIBILITIES

The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment or location.

*Office and Administrative Support

+ Serve as a receptionist for the HR Department; receive incoming calls and respond to inquiries or transfers to appropriate staff; greet office guests and assist with their needs.

+ Respond to employment verification requests by telephone or utilizing written documentation.

+ Process departmental invoices and accounts payable on a monthly basis.

+ Respond to routine benefit inquiries and changes.

+ Compose documents, create new forms/formats, assemble and distributes various materials to designated audiences, assist with miscellaneous data-entry assignments.

+ Make updates to the HR internal and external websites.

+ Administer key card/secure access system for City Hall.

*Payroll

+ Compute and ensure accuracy of wages and deductions. Enter data into payroll system.

+ Record employee information such as labor contract data, job code changes, transfers, promotions, terminations, resignations, etc., in the payroll system to maintain current information.

+ Verify unemployment claim information and respond appropriately to requests for information.

+ Assist with filing mandated State and Federal reports relating to payroll and benefits.

+ Lead a segment of the new employee onboarding process by providing information relative to benefit, City policies, and the electronic enrollment process.

*Recruitment

+ Post job vacancy announcements in the City's applicant tracking system and advertise positions on various sources including, social media, web-based recruitment boards, colleges and universities, trade schools, professional organizations, and community groups.

+ Respond to applicant written and verbal inquiries; assist job candidates with technological problems.

+ Schedule interviews and related pre-employment tests.

+ Maintain applicant database for all relevant job vacancies. This includes correspondence, posting announcements, interview notes, interview schedules, employment offers and new employee notifications.

+ Maintain the database of job descriptions.

+ Draft employment offers and process new employee notification form.

*Safety Program

+ Schedule routine drug and alcohol employee tests; respiratory tests, and auditory tests; serve as a departmental liaison with outside vendors and respond to internal inquiries.

+ Assist with data tracking of various programs.

+ Gather, verify and enter data into the workers’ compensation claim system.

+ Obtain work status information from the treating physicians.

Perform other duties as assigned or necessary.

*ESSENTIAL FUNCTIONS

MINIMUM QUALIFICATIONS

Education and Experience

An Associate’s degree from an accredited college or university in the field of business administration, human resources, accounting or a closely related field and three (3) years of increasingly responsible experience in human resource or computerized payroll processing work.

OR

A high school graduate plus five (5) years of increasingly responsible experience in human resource or computerized payroll processing work in a setting with similar duties of this position description.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.

If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.

Desirable Qualifications

Bachelor's degree in human resource management or accounting.

Experience working in a public/governmental organization is preferred.

Experience working with HR programs, like JD Edwards, NeoGov and Kronos.

ADDITIONAL INFORMATION

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting, fine dexterity

Frequent demands: standing, walking

Occasional demands: lifting, carrying, reaching, handling, climbing, kneeling, crouching, bending twisting

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.

Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36357&t=637987529126409989)

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

+ Yes

+ No

02

What is your preferred name?

03

Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?

+ Yes

+ No

04

Which of the following best describes your level of education?

+ High school diploma or equivalent G.E.D.

+ Less than 2 years post-secondary training

+ Completion of a 2 year program or degree

+ Completion of a 4 year program or degree

+ Completion of a Master's degree or higher

+ None of the above

05

Other than your High School diploma/GED, which of the following best describes the field of study for your degree?

+ Business Administration

+ Human Resources

+ Accounting

+ A field of study closely related to the above

+ My degree is in an area NOT RELATED to any of the above

+ N/A - I do not have a degree

06

Which of the following best describes your years of full-time employment experience performing human resources functions?

+ No Experience

+ Less than 1 year

+ More than 1 year, but less than 2 years

+ More than 2 years, but less than 3 years

+ More than 3 years, but less than 5 years

+ More than 5 years, but less than 7 years

+ More than 7 years, but less than 10 years

+ More than 10 years

07

Which of the following best describes your years of full-time employment experience performing computerized payroll processing and timekeeping functions?

+ No experience

+ Less than 1 year

+ More than 1 year, but less than 2 years

+ More than 2 years, but less than 3 years

+ More than 3 years, but less than 5 years

+ More than 5 years, but less than 7 years

+ More than 7 years, but less than 10 years

+ More than 10 years

08

Tell us how your professional, educational and lived experiences would help you be successful in this role.

09

Which of the following best describes your years of full-time employment experience performing HR or payroll related functions in a public/governmental organization?

+ No Experience

+ Less than 1 year

+ More than 1 year, but less than 3 years

+ More than 3 years, but less than 5 years

+ More than 5 years, but less than 7 years

+ More than 7 years, but less than 10 years

+ More than 10 years

10

Which of the following best describes the size of the organization, in terms of total number of employees, where you obtained a majority of your years of full-time employment experience performing HR or payroll functions?

+ Less than 25 employees

+ More than 25 employees, but less than 50

+ More than 50 employees, but less than 100 employees

+ More than 100 employees, but less than 200 employees

+ More than 200 employees, but less than 400 employees

+ More than 400 employees, but less than 800 employees

+ More than 800 employees

+ N/A - No experience

11

Does your payroll-related/human resources employment experience include any of the following: (select all that apply)

+ Compute and ensure accuracy of wages, deductions and enter data into payroll system

+ Review timesheet data, organizational charts, labor contracts to detect and reconcile payroll discrepancies

+ Assist with calculation of retro-payment of wages

+ Record employee information such as labor contract data, job code changes, transfers, promotions, terminations, resignations, etc., in the payroll system to maintain current information

+ Gather, verify and ensure complete data has been obtained and entered into the payroll system for the administration of benefits such as medical/dental insurance, pension plans, and unemployment benefits

+ Assist with filing mandated state and federal reports relating to payroll and benefits

+ Complete employment verifications

+ Maintain employee personnel records

+ Process invoices and accounts payable

+ Assist with employee benefit enrollment

+ Post job openings and maintain job descriptions

+ Assist job candidates with written and verbal requests

+ Schedule interviews

+ Draft employment offers

+ Schedule and coordinate safety exams (i.e. drug tests, audiograms, respiratory exams)

+ Workers' compensation

+ Assist employees with questions regarding pay, benefits, and other HR related topics

+ N/A - None of the above

12

Indicate any payroll/HRIS software programs with which you are at least moderately proficient using (check all that apply):

+ JD Edwards

+ PeopleSoft

+ SAP

+ Kronos

+ Cetova/Rapid Reports

+ Halogen

+ Travisoft

+ Other

+ None of the above

13

Please indicate the current versions of software that you are PROFICIENT in using: (select all that apply)

+ Microsoft Office Word

+ Microsoft Office Excel

+ Microsoft Office PowerPoint

+ Internet Explorer

+ Microsoft Outlook

+ Microsoft SharePoint

+ Microsoft Access or other similar database software

+ None of the above

14

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?

+ Yes

+ No

Required Question

Employer

City of Rochester

Address

201 4th Street SE Rochester, Minnesota, 55904

Phone

(507) 328-2555

Website

https://www.rochestermn.gov/employment

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