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Position Summary

Reporting to the Associate Director, the Rare Book Librarian has programmatic responsibility for the Rose Library’s print collections, including describing, preserving and providing access to the Rose Libraries rare book and print materials. The librarian is responsible for original and copy cataloging of print material in all formats and works with Rose Library leadership and Woodruff Library staff to set cataloging priorities and to plan and develop policies, procedures, and practices that facilitate researcher access to Rose Library’s print collections. In addition, the Rare Book Librarian consults with the curatorial team and advises on new rare book and printed material acquisitions for the collection and promotes the collection internally and externally. The Librarian oversees the physical collections and collection storage spaces for the print collection and contributes to or leads projects and initiatives that involve the Rose’s print holdings such as collection moves or outsourcing projects. The Rare Book Librarian will work with the Emory Libraries Preservation and Digitization Department on prioritizing Rose collection material for conservation treatment. The Librarian may supervise staff, graduate students, or interns. Emory Libraries expects employees to support the mission of enhancing the quality of life through competency training, personal growth, and effective communication.

Essential Responsibilities & Duties

Cataloging and Collection Management

1. Serves as the primary cataloger for all monographs, newspapers, maps, serials, music and audiovisual material acquired by the Rose Library. Coordinates with Woodruff Library’s Access and Resource Services Division on collaborative projects and serials cataloging.

2. Provides general oversight and management of the Rose’s rare book and print collection, in coordination with the Associate Director and other Rose colleagues and works with others to develop and implement strategies for reducing the print backlog.

3. May manage staff or student employees who assist with functions related to rare book cataloging, processing, and collection management.

4. Reviews and assesses workflows relating to acquisition, cataloging, and storage of print materials as needed. Prepares print materials for transfer to offsite storage and assists in all planning and preparation for any moves of the print collection.

5. Coordinates with Woodruff Library’s Digitization Services unit to prepare print materials for digitization, including updating existing catalog records, generating or editing original metadata, and participating in metadata clean up.

6. Contributes to the development and implementation of policies, procedures, and best practices for the cataloging and processing of Rose’s rare books and print materials.

7. In collaboration with the Associate Director, the Rose curatorial team, and other Rose staff, establishes cataloging priorities and designs and implements project plans to address those priorities.

8. Coordinates with Rose staff and Woodruff Library’s Preservation unit in identifying print material for conservation treatment or mass digitization.

9. Compiles and maintains statistics and contributes to annual and quarterly reports as appropriate.

Collection Promotion and Outreach

1. Responsible for instruction, outreach and development related to promoting the rare book collection and its use.

2. Participates in planning or staffing outreach and engagement events on behalf of the Library, including occasional evening or weekend events.

3. Consults with Rose curators on rare book and print acquisitions. Works with selectors in the Woodruff Library on the transfer of existing or newly acquired materials to the Rose.

4. Participates in instructional and outreach activities to promote knowledge and use of the rare book and print collections, including contributing to Rose publications and exhibitions (print and web), providing specialized orientations and instruction related to the print collections, providing training on the proper handling of rare books, and serving as the rare book expert on staff.

Reference and Public Services

1. Provides research and reference assistance in person and by phone to Emory students and faculty, visiting scholars, and the public as needed and assigned, including 4-6 hours of weekly reference desk shifts, including the possibility of occasional Saturday shifts.

2. Answers written reference questions relating to collections of which the incumbent has special knowledge.

3. Oversees reading room security by monitoring use of materials in the reading room, as well as working with researchers to explain the rules of care and handling for manuscript material.

4. Guides researchers through the completion of annual registration forms, manuscript use forms, and other paperwork.

5. Provides occasional oversight for service providers working in secure, non-public areas of the Rose.

Professional Responsibilities

1. Participates in appropriate professional and scholarly associations and organizations including maintaining membership and/or accreditation; attending meetings, conferences, workshops; and serving in appointed or elected positions.

2. Maintains up-to-date professional knowledge and skills in areas related to primary job assignment as well as maintains general knowledge of current trends in higher education, academic libraries, and information and educational technology.

3. Provides reference assistance to Emory students and faculty, visiting scholars, and the public as needed and assigned.

4. Adheres to guidelines outlined in the _Handbook Governing the Librarian series for Faculty-Equivalent Librarians_ to ensure appointment, appointment renewal and promotion-in-rank.

5. Participates in library and campus committees as appropriate for service purposes.

Equal Employment Opportunity Statement

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Emory University does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Students, faculty, and staff are assured of participation in University programs and in use of facilities without such discrimination. The University also complies with all applicable federal and Georgia statutes and regulations prohibiting unlawful discrimination. All members of the student body, faculty, and staff are expected to assist in making this policy valid in fact. Any inquiries regarding this policy should be directed to the Emory University Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg., Suite 305, Atlanta, GA 30322. Telephone 404/727-9867 (V) 404/712-2049 (TDD).