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Administrative Assistant: Adams Elementary JobID: 2064

+ Position Type:

Secretarial/Clerical/ Building Secretary

+ Date Posted:

2/12/2025

+ Location:

Adams Elementary (3 - 4)

Position Title: Elementary Administrative Assistant Qualifications: High School Diploma Ability to work in a face paced environment Maintain a high degree of confidentiality Maintain a calm and professional demeanor during high stress situations Good record keeping skillsFamiliarity with Google SuiteKnowledge of filing, telephone and computer operationsKnowledge of Infinite Campus preferred Reports To: Elementary School Principal Consults With: Teachers Other building/district level administrators and administrative assistants Position Goal: Assist building administrator and teachers in the maintenance of a positive culture focused on student achievement. Job Summary:Under the direction of the Principal, the Administrative Assistant is responsible for assisting in the planning, organization, coordination, administration, and management of assigned school’s daily operations. Length of contract: Approximately eleven months. Essential Duties

+ Oversee, coordinate and perform day to day office duties

+ Prepare and maintain student records and ensure that they are updated regularly

+ Perform administrative tasks such as producing letters and bulletins

+ Organize school memos and agendas, and notification systems

+ Manage the reception area and direct visitors and parents to correct school personnel

+ Handle filing and sorting activities

+ Relay information to faculty and students using a variety of mediums

+ Answer telephone calls and transfer calls to the appropriate recipients

+ Maintain daily student attendance reports and attendance records

+ Assists with new enrollment of students with classroom assignment and appropriate paperwork.

+ Broadcast announcements over the public address systems as needed

+ Purchase office supplies as needed

+ Supports daily teacher and teacher associate staffing in collaboration with the building principal

+ Works with the school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations.

Other Duties 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Job Specifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.