• Sr. Administrative Assistant

    Massachusetts Institute of Technology (Cambridge, MA)


    Sr. Administrative Assistant

     

    + Job Number: 24866

    + Functional Area: Administration

    + Department: Office of the Vice Chancellor

    + School Area: Chancellor's

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule:

     

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    Posting Description

    SENIOR ADMINISTRATIVE ASSISTANT, Office of the Vice Chancellor, under minimal supervision, will perform complex and diverse administrative duties in direct support of the Vice Chancellor (VC) including complex calendar support; acting as a receptionist; screening phone calls and visitors; assisting with or responding to internal requests for information and reports; arranging meetings and taking minutes; maintenance of electronic and paper files; planning and coordinating high-profile events and meetings, coordination of complex travel arrangements and maintenance of necessary supporting documentation; may provide support to other HQ staff and will work closely with the other Headquarters (HQ) Administrative Assistant to help ensure the smooth operation of the suite; manage the VC’s calendar and schedule diverse and complex appointments and meetings; organize meeting materials and ensure the VC has appropriate preparation time before meetings; and serve as the primary source of information on the VC’s schedule.

    Job Requirements

    REQUIRED: A High school diploma or equivalent and a minimum of five years of administrative support experience or related experience; good organizational and interpersonal skills and ability to multi-task in a work environment with changing priorities; ability to take initiative, set priorities, and make independent decisions to effectively maintain the VC’s calendar and activities; ability to approach problems creatively and resourcefully; excellent judgment, discretion, and ability to sensitively handle matters of a complex and sometimes confidential nature with tact and diplomacy; proficiency with email, calendaring software, Word, FileMaker Pro, Excel PowerPoint, Concur, and web publishing software or willingness and ability to learn new systems; and excellent grammar, writing skills, accuracy, and attention to detail. PREFERRED: MIT experience and or supporting a senior person and managing a busy calendar. Job #24866-6

     

    Full-Time, 40 hours/week; In office required Monday – Friday, with some occasions to work remotely.

     

    Occasional night and weekend hours may be required.

     

    Hiring range: $32.00 - $37.00/hour, determined by relevant experience and education.

     

    3/5/2025