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Essential Duties:

+ Set up new projects in Spectrum, HeavyJobs, and Nice Touch.

+ Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.

+ Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.

+ Review all project specific subcontracts and PO’s for accuracy.

+ Understand Preliminary Lien and Release procedures.

+ Produce monthly Customer Billings.

+ Track and provide Project Manager with pending Change Order issues.

+ Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.

+ Review and forward Subcontractor Extra Work/Time & Material invoices.

+ Aggressively pursue past due Accounts Receivable on projects.

+ Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.

+ Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).

Requirements

Work Experience:

Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.

Proficiency:

+ Microsoft Word

+ Microsoft Excel

+ Microsoft Outlook

+ 10 Key Touch

+ Must have strong verbal and written communication skills

+ Spectrum (Desired)

+ Heavy Jobs (Desired)

Education:

BA degree in Accounting or Business Administration (desired)

Benefits

+ Health Care Plan (Medical, Dental & Vision)

+ Retirement Plan (401k, IRA)

+ Life Insurance (Basic, Voluntary & AD&D)

+ Paid Time Off (Vacation, Sick & Public Holidays)